2016-11-14 General Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                         8 NOVEMBER 2016


CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES                           RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                           THE NEXT QUARTER
Financial Services

Rolling financial revaluation process for      Asset     revaluations    for     other      Scope for indexation of assets to be       Capitalisation     of   developer
infrastructure assets                            infrastructure assets (parks, sports           developed and quotations called in           contributed assets
                                                 fields, waste, NAC, lock and weir etc.)        December for work to be completed
                                                 completed with asset value changes             by March 2017
                                                 (weighted average increase of 6.2%)
                                                 included     in   2015/16     financial
                                                 statements
Business as Usual activities                   Financial statements reviewed by             Finalise banking services tender           Approved budget adjustments to be
                                                 Audit & Risk Committee prior to              September Quarterly budget review            loaded into the system
                                                 external audit by QAO                        Commencement of 2017/18 budget             Development of reporting framework
                                               External audit of financial statements         development                                  for related party transactions
                                                 undertaken with an unmodified audit          Monthly     financial   performance        Quarterly performance plan reviews
                                                 opinion received                               reporting and review of KPI’s                for staff
                                               Consolidated      data    return   for
                                                 Department of Infrastructure Local
                                                 Government & Planning completed
                                               Community Financial Report and
                                                 Annual Report information completed

ICT
TechnologyOne Cloud new solution for           Test cloud solution provided by              Testing of new TechnologyOne cloud         Testing of solution by key users
systems. - migrate to new cloud version          TechnologyOne                                  solution prior to moving to the new        Ongoing communication to staff on
                                               Testing by ICT commenced                       solution                                     progress
                                               Communications plan created                  Understand impacts of new cloud            Possible migration to new cloud
                                               Module administrators briefed                  solution on staff to ensure effective        solution if testing successful
                                                                                                communication        and     change
                                                                                                management
                                                                                              Implement communication plan

TechnologyOne CI Anywhere (web                 Eight staff including two directors saw      New CI Anywhere procurement                Planning     implementation     of
browser based) functionality to simplify         roadmap          presentations       by        systems to simplify procurement              upcoming functionality
systems and make them accessible on              TechnologyOne
mobile devices                                 Go-live of new online HR staff
                                                 appraisal system

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