2016-11-14 General Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                           8 NOVEMBER 2016


BRANCH ACTIVITIES              RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                           THE NEXT QUARTER
                                  Improved performance with mobile
                                    infringement system

GIS Mapping                       New mobile map of the botanic               Implementation of the new internal         Development and implementation of
                                    gardens                                       TechnologyOne mapping system                 the     TechnologyOne       internal
                                  Ability to use volunteers using their         including improved performance and           Intramaps mapping solution that will
                                    own devices to collect mapping data           integration to other TechnologyOne           provide   improved    performance,
                                                                                  modules (assets, property)                   support and integration to current
                                                                                                                               systems

Managed ICT Services Tender       Awarded tender with 10% reduction in        Planning the implementation of             Updating of systems.
                                    costs                                         changes associated with the new
                                                                                  tender that will improve systems

ICT Security                      Draft ICT Security Policy presented to      Implementation of changes to               Signoff on ICT security policy
                                    the ICT Steering Group to provide a           address priority ICT security gaps.        Implementation of changes to
                                    framework for better security of            Commencement of internal social              address priority ICT security gaps
                                    information assets                            engineering program to reduce risk of      Direct security improvements around
                                                                                  phishing and other attacks                   protection of key information assets
                                                                                                                               (customer databases)
                                                                                                                          
ICT Strategy and roadmap          Monthly steering group meetings with        Continuing    positive  partnership        Progress implementation
                                    TechnologyOne                                 arrangement with TechnologyOne to
                                  Bi-monthly Council ICT Steering               progress projects
                                    Group meetings                              Update the ICT Strategy including
                                                                                  integration       with       Digital
                                                                                  Transformation Strategy

Business as Usual activities      ICT Communications Plan accepted            Back-scanning of old development           Transferring scanned building and
                                    by ICT Steering group to improve              assessment reports by Records staff          plumbing plans into the electronic
                                    communications on business as               Implement mail handling changes              record keeping system
                                    usual ICT activities and projects             including use of Doonella house for        Quarterly performance plan reviews
                                  Completed review of mail handling             opening of mail by Records staff             for staff
                                    procedures




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