2016-07-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                      12 JULY 2016



2                        PROPOSED TENURE RENEWALS AND TENURE RENEWAL STATUS UPDATE -
                         COMMUNITY ORGANISATIONS
DOCUMENT INFORM AT ION




Author                              Property Officer, Hayley Jamieson
                                    Corporate Services Department

Index                               ECM/ Subject/ 46.01 PROPERTY MANAGEMENT | Leases

Attachments                         1.   Status Update - Expired Community Tenure Agreements
                                    2.   Expired Community Tenure Agreements to 31 December 2017


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Property Officer to the Services & Organisation Committee
Meeting dated 12 July 2016; and
A.   Note Attachment 1 to the report, Status Update - Expired Community Tenure Agreements;
B.                       Authorise the CEO to enter into tenure renewal negotiations with all community organisations
                         outlined in Attachment 2 to the report in accordance with the Community Purpose Land and
                         Infrastructure Tenure Policy; and
C.                       Apply the exception to the requirement for tendering of the leases under Section 236 (1) (b)
                         (ii) of the Local Government Regulation 2012 as the leases are to community organisations.



REPORT
Council administers 83 tenure arrangements across the Noosa Shire area for Council owned or
controlled land to various community organisations.

Since July 2015 progress has been made on the backlog of tenure renewals. There are currently
25 tenure agreements that have expired (see Attachment 1) with a number in different stages of
the renewal process. The Property team continue to work closely with the Community Development
team to renew these agreements as quickly as possible.

There are a further 8 community tenure agreements that will expire up to 31 December 2017. A
list of these 8 leases is detailed in Attachment 2.

Consequently, this report proposes that these tenure agreements are to be renewed in accordance
with Community Purpose Land and Infrastructure Tenure Policy which was endorsed by Council
at the Ordinary Meeting on 12 March 2015.

Under Section 236 (1) (b) (ii) of the Local Government Regulation 2012, Council is not required to
tender for the leasing of these properties as the purpose of the lease renewals are to community
organisations. The requirement of this exception is that a relevant Council resolution is first
obtained.




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