2016-07-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                   12 JULY 2016


Previous Council Consideration

Ordinary Meeting, 30 July 2015, Item 13, Page 12:
That Council note the report by the Property and Facilities Manager to the Planning & Organisation
Committee Meeting dated 21 July 2015 and:
A.   Authorise the CEO to enter into tenure renewal negotiations with all community organisations
     outline in Attachment 1 to the report in accordance with the Community Purpose Land and
     Infrastructure Tenure Policy; and
B.   Apply the exception to the requirements for tendering of the leases under Section 236 (1) (b)
     (ii) of the Local Government Regulations 2012 as the leases are to community organisations.

Finance & Risk

Security of tenure is often a requirement by Government agencies operating grant programs that
community organisations access. Groups can potentially miss out on funding opportunities if
secure tenure arrangements are not in place.

Council also requires that the tenure arrangements be formalised to ensure that effective asset
management arrangements are in place including ongoing maintenance of buildings and facilities
in line with asset management plans.

Consultation

External Consultation - Community & Stakeholder

Nil.

Internal Consultation

Nil.


Departments/Sections Consulted:

       Chief Executive Officer                    Community Services                 X   Corporate Services
       Executive Officer to the Mayor & CEO       Community Facilities                   Financial Services
       Executive Support                      X   Community Development                  ICT
                                                  Libraries & Galleries                  Procurement & Fleet
                                                  Local Laws                         X   Property & Facilities
                                                  Waste & Environmental Health           Revenue Services

       Executive Office                           Planning & Infrastructure
       Community Engagement                       Building & Plumbing Services
       Customer Service                           Civil Operations
       Economic Development                       Infrastructure Planning & Design
       Governance                                 Planning & Environment
       Human Resources                            Strategic Land Use Planning
       Sustainability




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