2016-07-12 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                        12 JULY 2016


6                        1516T076 REGISTER OF PRE-QUALIFIED SUPPLIERS FOR THE HIRE OF PLANT AND
                         OPERATORS
DOCUMENT INFORM AT ION




Author                              Works Coordinator, Justin Steel
                                    Planning & Infrastructure Department

Index                               ECM \ Subject \ Contracting \ Contractors and Consultants
                                    ECM \ Subject \ Procurement \ Purchasing and Supply Matters

Attachments                         Nil.


EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Works Coordinator to the Services & Organisation Committee
Meeting dated 12 July 2016 and:
A.                       Award the contractors listed in Table 1 within the report as pre-qualified suppliers for plant
                         and operator hire pursuant to tender 1516T076; and
B.                       Award the contract for an initial term of up to two (2) years, with an option to extend the
                         arrangement up to twelve (12) months.



REPORT
Noosa Council has an operational requirement for the short and long term hire of various types of
plant to conduct activities relating to construction, maintenance and renewal of Council’s assets
including roads, pathways, drainage infrastructure etc. Council’s internal heavy plant fleet meets
most normal day to day requirements but where Council does not have the required internal plant;
there is a need to externally hire plant and operators to support these activities.

1.                       Tender Process

Tenders were sought via an open market Invitation to Tender process. The tender opened on 20
February 2016 and closed 14 March 2016. Fifty-eight (58) submissions were received in total, with
fifty four (54) deemed conforming and evaluated. The four (4) non-conforming submissions were
due to inadequate documentation being submitted which did not meet Council’s tendering
requirements (as required under Council’s Conditions of Tendering, Clause 10).

2.                       Tender Assessment

The conforming submissions were assessed using the following non-price criteria:
 Capability & Resourcing
 Contract Experience & Capacity
 Methodology
 Quality
 Health & Safety
 Environment & Sustainability
 Contribution to Local Economy



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