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Meeting minutes
MINUTES
Special Meeting
Thursday, 3 August 2023
1:00 PM
Council Chambers, 9 Pelican Street, Tewantin
Crs Clare Stewart (Chair), Karen Finzel, Joe Jurisevic, Amelia Lorentson, Brian
Stockwell, Tom Wegener, Frank Wilkie
“Noosa Shire – different by nature”
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Page 2
SPECIAL MEETING MINUTES 3 AUGUST 2023
1. ATTENDANCE & APOLOGIES
COUNCILLORS
Councillor Clare Stewart (Chair)
Councillor Joe Jurisevic (via Microsoft Teams)
Councillor Amelia Lorentson
Councillor Brian Stockwell (via Microsoft Teams)
Councillor Tom Wegener
Councillor Frank Wilkie
EXECUTIVE
Acting Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini
Director Corporate Services Trent Grauf
Director - Strategy and Environment and Sustainable Development Kim Rawlings
Acting Director Infrastructure Services Shaun Walsh
APOLOGIES
Councillor Karen Finzel
Council Resolution
Moved: Cr Clare Stewart
Seconded: Cr Tom Wegener
That in accordance with Section 254K of the Local Government Regulation, Cr Stockwell and
Cr Jurisevic are approved to attend the Special Meeting dated 03/08/2023 via Microsoft
Teams.
Carried unanimously.
2. CLOSED SESSION REPORTS
CLOSURE OF THE MEETING TO THE PUBLIC
Council Resolution
Moved: Cr Clare Stewart
Seconded: Cr Amelia Lorentson
That the meeting be closed to the public pursuant to section 254J(3)(h and g) of the Local
Government Regulation 2012 for the purpose of discussing a contract proposed to be made by
Council and in particular, the potential commercial negotiations in relation to those contracts, for
items:
2.1 - Voluntary Flood Recovery
Property Acquisition
2.2 - Contract No. CN00297 - Flood
Reconstruction #359 Black Mountain Road – Landslide Remedial Works ; and
2.3 - Office Administration Space -
Commercial Lease Procurement Proposal.
Carried unanimously.
Cr Brian Stockwell left the meeting (via Teams) at 1.50pm and was not present for voting
on any items.
Page 3
SPECIAL MEETING MINUTES 3 AUGUST 2023
RE-OPENING OF THE MEETING TO THE PUBLIC
Council Resolution
Moved: Cr Clare Stewart
Seconded: Cr Frank Wilkie
That the meeting be re-opened to the public.
Carried unanimously.
2.1. VOLUNTARY FLOOD
RECOVERY PROPERTY ACQUISITION
Council Resolution
Moved: Cr Clare Stewart
Seconded: Cr Frank Wilkie
That Council note the report by the Community Connections Manager to the Special
Meeting dated 03 August 2023 and
A. Through the Commonwealth and State Resilient Home Fund, purchase the
property as detailed in the Report for the purposes of the voluntary home buy-
back program, provided that all processes have been satisfactorily completed
with Queensland Reconstruction Authority (QRA);
B. Authorise the Chief Executive Officer to take the necessary action to implement
Council’s decision, including but not limited to making, amending, and
discharging the contractual arrangement/s; and
C. Undertake the necessary actions to fulfil the conditions of the program.
Carried unanimously.
2.2. CONTRACT NO. CN00297 -
FLOOD RECONSTRUCTION #359 BLACK MOUNTAIN ROAD - LANDSLIDE
REMEDIAL WORKS
Council Resolution
Moved: Cr Amelia Lorentson
Seconded: Cr Clare Stewart
That Council note the report by the Disaster Reconstruction Coordinator to the
Special Meeting dated 3 August 2023, and:
A. Award Contract No. CN00297 for Black Mountain Road, Black Mountain
Landslide remediation to Hazell Bros (Qld) Pty Ltd; and
B. Authorise the CEO to negotiate the final contract with Hazell Bros (Qld) Pty Ltd;
and
C. Authorise the CEO to amend the contract up to 11.5% of the total contract
value.
Carried unanimously.
Page 4
SPECIAL MEETING MINUTES 3 AUGUST 2023
2.3. OFFICE ADMINISTRATION
SPACE – COMMERCIAL LEASE PROCUREMENT PROPOSAL
Council Resolution
Moved: Cr Tom Wegener
Seconded: Cr Clare Stewart
That Council note the report by the Director Corporate Services to the Special
Meeting dated 3 August 2023 regarding a commercial lease proposal for Council
staff administration office space and:
A. Agree to enter a commercial lease of suites 403, 404, 405 and 406 on the
premises of 90 Goodchap Street, Noosaville;
B. Agree to a 5 year lease term, with 2 x 3 year options to extend;
C. Authorise the CEO to finalise negotiations for the lease terms;
D. Authorise the CEO to execute the lease, and in future years up to two (2)
subsequent lease extensions each of three (3) years, subject to meeting
Council requirements;
E. Refer to Budget Review (BR) the capital fitout costs associated with the lease;
and
F. Officers continue to progress immediate actions for the staff working in the
Administration building to ensure a compliance and appropriate workplace
arrangements, and continue long term master planning of future permanent
staff accommodation arrangements for Council.
Carried unanimously.
3. MEETING CLOSURE
The meeting closed at 2:28 PM