2018-04-10 S&O Agenda - Attachment 1 to Item 6 - Sand Recycling System Asset Management Plan

7. Plan Improvement and Monitoring
7.1      Status of Asset Management Practices
Currently all Asset Management activities are managed within the Noosa Council Asset
Management Governance Framework and enabled through TechnologyOne (T1) asset information
management system.


7.2      Improvement Program
The following initiatives are recommended:

1.    Asset Inventory – Ensure that there is one single asset register/hierarchy that captures all
      parent and child assets; at a level of the lowest or appropriate repairable unit. All other
      duplicated asset lists/registers should be eliminated. The T1 is the Enterprise Asset
      Management Repository. Prior to the revaluation, it is recommended a detailed asset register
      and data reconciliation project establishes a single point of truth for asset data within T1.

2.    Condition Assessments – Consideration for more detailed and regular condition
      assessments, to include all assets other than the pool related assets already assessed.
      Investigate the potential for implementing regular electronic condition assessments on mobile
      devices for use in a formal renewal plan and improve record keeping.

      Condition assessments for the underwater infrastructure that supports the SRS should be
      incorporated in future condition inspection routines.

3.    Contract Management – In respect of the SRS contract, it is recommended that a formal
      contract plan be developed outlining procedures and allocating various staff responsibilities for
      optimal management of this contract covering key aspects including operational performance
      (and desired beach profile), Safety matters, business continuity, review of invoices,
      communications and reporting etc.

4.    Business Continuity Planning – Management has identified the need to develop a strategy
      beyond the current operating contract. The current contractor has the specialist knowledge of
      the facility and a need to build and document operational activities for future contracts is critical
      to the management of the facility. There are potential impacts on future operations due to the
      intellectual property of the existing contractor that must be addressed over the next 3 years,
      well in advance of the expiry of the current contract to ensure a smooth transition into the next
      contract period.

5.    Asset Systems – There is no implementation of operational work orders for reactive work or
      inspections to date. There is a number of functions of the T1 system that would improve the
      operational and maintenance activities and further improve the asset management objectives
      of the organisation. These include:
      i.    Planned maintenance work orders;
      ii.   Costings via work orders;
      iii.  Inspections and defects logged within T1;
      iv.   Asset performance reporting from T1.

6.    Renewal and Maintenance Plans – Plans must be regularly reviewed and incorporated into
      the annual budget process. Continued inspections and recording of asset condition and
      maintenance activities are key to achieving this initiative.




Asset Management Plan: Noosa Main Beach Sand Recycling System                                     Page 19