Vocm 10.12.2020 · 51997.2397.03

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                             ______________________________________________

                                                  MINUTES
                                of the Vote Held Outside A Committee Meeting

                                                     of

                                        HILTON PARK CTS 27490
                                  80 HILTON TERRACE, NOOSAVILLE

                                                    held

                               on Thursday, 10 December 2020 at 4:00 PM
                         _________________________________________________

IN ATTENDANCE
Julie Pettigrove representing Whittles Australia Pty Ltd


CHAIRPERSON
In the absence of the Chairperson, Julie Pettigrove, Body Corporate Manager assumed the chair for the
purpose of the meeting.


QUORUM
The Chairperson declared the required notices delivered and a quorum present.


DATE NOTICE WAS GIVEN
Monday 7 December 2020


COMMITTEE MEMBERS NOTIFIED OF MOTION
Lot 2 Mr G Pickering
Lot 3 Mr P Jubb
Lot 7 Mr C Robertson
Lot 8 Mr B Heaney
Lot 9 Mr H Connors

VOTES RECEIVED FROM THE FOLLOWING COMMITTEE MEMBERS
Lot 2 Mr G Pickering
Lot 3 Mr P Jubb
Lot 7 Mr C Robertson
Lot 8 Mr B Heaney
Lot 9 Mr H Conners


Motion 1.   Change of Committee Meeting Notice from 7 day to 48 hours' notice (Ordinary
Resolution)
Submitted by the Committee

That, the body corporate agrees that a notice to each committee member was confirmed by each
committee member, for this committee meeting, be reduce from 7 days before the meeting to a 2-day
notice period, in accordance the BCCM Act committee meeting requirements.

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Resolved that the motion was carried.                                       YES (5) NO (-) ABSTAIN (-)


Motion 2.       By-Law Garages and Storage (Ordinary Resolution)
Submitted by the Committee

That, the secretary of the body corporate lodges a motion, on behalf of the committee, to be included in
the next general meeting to delete by-law 12.2 and replace it with a new by-law to reflect clarification of
the usage of garages.
Explanatory Notes for Motion 2.
The current by-law 12.2 Use of Lots - Where a car space or storage space forms part of a lot then that
area must be used for that intended purpose only.
The committee feel that the by-law lacks suitable clarification.
The only car spaces which form part of a lot within Hilton Park are garages.Storage spaces are
contained throughout each lot for multiple uses including linen, laundry, wardrobes etc.
Universally garages are used for multiple uses including but not limited to vehicles, trailers, surf boards,
SUPs, bicycles, motor bikes, scooters, boating, fishing, and gardening equipment, work benches, tools,
second refrigerators, storage cupboards etc.
It is proposed to change the current by-law 12.2 to remove doubt and add suitable clarification to a by-
law which lacks a realistic expectation of the probable usage of garages which forms part of each lot.
Resolved that the motion was carried.                                       YES (5) NO (-) ABSTAIN (-)


Motion 3.       Authority for Lot 1 occupiers to park on common area (Ordinary Resolution)
Submitted by the Committee

That, the secretary of the body corporate lodges a motion, on behalf of the committee, to be included the
next general meeting, to give permission for the occupiers of Lot 1 to park two vehicles on the common
area adjacent to Lot One's garage.
Explanatory Notes for Motion 3.
The proprietors of Lot 1 have requested that the committee considers that an appropriate motion be
included in the upcoming AGM.
By-Law 33 refers to - Vehicles - Except where authorised by these by-laws or in writing by the body
corporate, a proprietor or occupier of a lot shall not park or stand a motor or other vehicle or boat or
trailer upon common property.
Lot one is located at the western end of the complex and is the only lot with an area suitable for the
parking of extra vehicles without interfering with driveway access to all other lots and their garages.
By Law 33 states that the parking of extra vehicles on common areas may be authorise in writing by the
body corporate.
The body corporate can therefore consider a motion at the next general meeting to grant such authority.
Resolved that the motion was carried.                                       YES (5) NO (-) ABSTAIN (-)


Motion 4.       Lot 2 - Weather proofing Exclusive Use barbeque area (Ordinary Resolution)
Submitted by the Committee

That, the Body Corporate approves the work to install glass panels above and within the exclusive use
barbeque area to keep rain from affecting the enjoyment of the occupiers whilst using their barbeque
facilities, in accordance with the attached invoice from VDS Renovations for $2,985.00 , including GST,
and the attached images.

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Explanatory Notes for Motion 4.
The owner of Lot 2 discussed the installation of the glass panels whilst other work was being carried out
at the property with committee members who indicated that they would support any motion requesting the
approval to install these glass panels.
The general feeling from the committee members was that the fixtures, being glass would not distract
from the overall appearance of the building. The owner now requires a formal approval by the
committee.
Resolved that the motion was carried.                                         YES (4) NO (-) ABSTAIN (1)


Motion 5.       External tap to Lot 2 garage (Ordinary Resolution)
Submitted by the Committee

That, the secretary of the body corporate lodges a motion, on behalf of the committee, to be included the
next general meeting, to give permission for the proprietor of Lot 2 to install a tap, to the outside of their
garage protruding onto common area.
Explanatory Notes for Motion 5.
The proprietor of Lot 2 has requested that the committee considers that an appropriate motion be
included in the upcoming AGM.
The proposed external tap will not distract from the overall appearance of the complex and will be in
keeping with other external taps within common areas.
Resolved that the motion was carried.                                         YES (4) NO (-) ABSTAIN (1)


Motion 6.       Form 11 Legal advice (Ordinary Resolution)
Submitted by the Committee

That, the secretary of the body corporate lodges a request, on behalf of the committee, for legal advice
and possible outcomes from Hynes Legal regarding the issuing of a BCCM Form 11 to the corporate
director/owner of Lot 6 and his subsequent responses to the committee.
Explanatory Notes for Motions 6
On 26 November 2020, the committee passed a motion to issue a BCCM Form 11 by-law breach notice to
the corporate director/owner of Lot 6. The Form 11 was signed, sealed, and delivered on 27 November
2020.
The committee now require relevant legal advice regarding the responses from to the corporate
director/owner of Lot 6.
Resolved that the motion was carried.                                          YES (5) NO (-) ABSTAIN (-)



CLOSURE
The meeting closed at 4:15pm


Secretary - Mr J Robertson
C/- HILTON PARK CTS 27490
PO Box 1855
Sunshine Plaza QLD 4558