2018-11-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                       6 NOVEMBER 2018


CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES                      RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                             THE NEXT QUARTER
Financial Services
Budget                                    Finalisation of budget review 1 (BR1)       Finalisation of budget review 2              Commence      the   2019/20    budget
                                            for relevant 2017/18 carryovers.              (BR2) for emergent requests and                process.
                                          Improvement opportunities session             realised budget variances.
                                            held with key finance staff to refine       Development of the 2019/20 budget
                                            the 2019/20 budget process.                   project plan.
                                                                                        Functionality enhancements to the
                                                                                          enterprise budget system.
Assets                                    Capitalisation of constructed and           Commence          reconciliation     of      Organisational       guideline    and
                                            developer contributed assets to               stormwater        assets       between         procedures      revised    for  asset
                                            complete the year-end process.                Technology One asset register and              capitalisation and data responsibility.
                                          Completion of reconciliation of sealed        GIS.                                         Commence               comprehensive
                                            roads assets to validate asset data.        Improvement roadmap for validating             revaluation process for stormwater
                                          Revaluation of land, roads and                asset data for all other asset classes.        and buildings assets.
                                            bridges asset classes.                      Continue        capitalisation       of
                                                                                          constructed assets to eliminate
                                                                                          backlog.
Statutory Reporting, Risk Management      Final QAO audit completed.                  Review the implications of changes           Planning for 2018/19 financial
and Audit Compliance                      2017/18    Financial     Statements           to accounting standards during                 statements and audit processes.
                                            prepared and signed off.                      2018/19.                                     Implementation of improvement
                                                                                                                                         opportunities identified by QAO
                                                                                                                                         during 2017/18 external audit.
Treasury, Investments and Banking         Reinvestment of surplus          cash       QTC liquidity review underway to             Investment portfolio managed to
                                            following July rates run.                     determine optimal cash and debt                ensure optimal return for Council in
                                                                                          targets for Council.                           alignment with Investment Policy
                                                                                        Rollout of new customer service                requirements.
                                                                                          EFTPOS devices.
                                                                                        T1 enterprise cash receipting
                                                                                          implementation.
Business As Usual Activities              2018/19 staff performance plans             Monthly       financial    performance       Review opportunities to expand the
                                            developed.                                    reporting.                                     suite of user-friendly reporting
                                          Implementation     of    user-friendly      Refine the grant reporting process to          dashboards for other reporting
                                            dashboard financial reporting tool.           ensure transparency of timing and              opportunities.
                                                                                          availability of grant funds.


                                                                                                                                                              Page 40 of 97