2018-11-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                              6 NOVEMBER 2018


BRANCH ACTIVITIES                            RECENT ACHIEVEMENTS                               CURRENT PRIORITIES                         THE NEXT QUARTER
Conduct review of box office hours and          Identified efficiency opportunities at          Finalise strategies to encourage         Implement agreed strategies
ticket purchasing options with the aim of         main reception/box office, specifically           online ticket purchases and greater
creating efficiencies and freeing up staff        by further encouraging online ticket              use of e-tickets.
time for other tasks.                             purchases through wording changes
                                                  and the introduction of a processing
                                                  fee for tickets printed by and collected
                                                  at The J.
Consider Noosa FM's strategic plan and          Noosa FM recently held their AGM                Further discussion with Noosa            Finalise future direction to allow for
continue conversations around lease               and elected several new committee                 FM’s committee regarding future            certainty for both parties.
terms at The J beyond 31 December                 members.                                          tenure and their strategic plan.
2018.
Identification and activation of further        Obtained quotes and engineer’s                  Commence first stage to insert           Complete works.
storage solutions to assist with the              approvals to extend storage facility              beams and remove bracing.                Investigate      additional    storage
requirements of the centre and various            beneath ramp.                                                                                opportunities     within     The      J,
user groups.                                                                                                                                   particularly adjacent to the theatre.
(BCC) - Help Noosa Gymnastics Club              Identified   relevant      compliance           Finalise       capital contribution      Finalise works and gain final building
resolve the new fire booster pump issues          requirements and proposed solution to             payment with the Club in order to          certification (currently it has an
at BCC which are currently preventing             resolve compliance issues.                        facilitate the works.                      interim certification to allow for
final certification of the extended                                                                                                            usage while the issue is resolved).
building.
Consider how the centre can reduce use          Improved awareness within the team.             Identify reduction opportunities.        Action and further promote reduced
of plastics and move toward the                                                                                                                use of plastics within the facility.
objectives outlined by Plastic Free
Noosa.
Business as Usual activities                    Hosted two major annual community               Lock in regular hires/events             Finalise and prep for end of year
                                                  events; Noosa Alive (Noosa Long                   through to 2020.                           events/performances.
                                                  Weekend) Festival and Noosa Jazz                Ongoing       review   of facility       Consolidate bookings to 2020
                                                  Party (Noosa Heads Jazz Club                      maintenance needs.                       Consider capital works requirements
                                                  supported by Noosa Chorale Society)
                                                                                                  Ongoing monitoring and review of           for    future    years,    including
                                                Strong hire/event enquiries through to            financial performance.                     replacement of rear deck.
                                                  2019 /2020.
                                                                                                                                             (BCC) Finalise intention to lease
                                                Minor    staffing    review     following                                                    document for Montessori Noosa to
                                                  resignation     of   permanent       staff                                                   enable them to apply for formal
                                                  member.            Reallocation        of                                                    accreditation     for     expanded
                                                  responsibilities has facilitated an                                                          operations    across     both    the
                                                  improved structure.                                                                          demountable and annexe.


                                                                                                                                                                     Page 63 of 97