2018-11-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                        6 NOVEMBER 2018


This report relates to the first quarter of the 2018/19 financial year for the Operational Plan and
some management KPIs.

1.    OPERATIONAL PLAN UPDATE

Only the major initiatives are included in the Operational Plan with day to day “business as usual”
activities included in Branch Plans.

The Branch Plans are being used by Managers to manage day to day activities. They are an
effective tool for ensuring that all of the “business as usual” activities are undertaken and that any
minor projects are followed through. They are reported to Council by Directors on a quarterly
basis and those reports are on this round of Council meetings.

Details of each Operational Plan project is set out in Attachment 1 with an assessment of
whether the issue in completed, on track or behind schedule. Comments are also provided for
the information of Councillors about the status of each issue. It is important to note that this is
“as at 30 September” i.e. the end of the first quarter and in some instances, the actions have
been advanced further since that time.

There are 28 initiatives in the 2018/19 Operational Plan. The current status of those projects is:

Status                    Quarter 1
                       (July – Sept 2018)
Not started                    3
Behind Schedule                3
On Track                      22
Completed                      0



The table below highlights some specific Operational Plan issues that may be of interest to
Council.

Initiatives                        Comment
Environment Strategy               Targeted consultation has been completed and a draft Environment
                                   Strategy has been prepared.
Yurol and Ringtail Forrest         The formal announcement and signing ceremony is scheduled for
Project                            Wednesday, 7 November 2018. The first Joint Transition Committee
                                   meeting has been held with the CEO appointed as the Chairperson of
                                   the Committee.
Zero Emissions Strategy            The rollout of the rooftop solar program is on track with early indications
                                   that savings will be higher than anticipated. The NAC rooftop installation
                                   will be undertaken when the NAC roof is replaced in 2019 as part of the
                                   overall NAC refurbishment program.
Park Road Boardwalk                The project is ahead of schedule and should be open to the public
                                   shortly.
Peregian Digital Hub               Leases have now been signed and the Hub is slightly ahead of budget at
                                   the end of the first quarter. The support program at the Hub has been
                                   strong with excellent feedback from those attending events/programs.
New Town Planning Scheme           We are awaiting the formal response from the State Government on the
                                   State interest check. Once this is received, a special Council meeting
                                   can be held to adopt the draft planning scheme for the purpose of public
                                   consultation.


                                                                                               Page 83 of 97