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2022-06-07 Services & Organisation Committee Agenda
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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 7 June 2022
commencing at 1.30pm
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Joe Jurisevic (Chair), Amelia Lorentson, Clare Stewart, Frank Wilkie
“Noosa Shire – different by nature”
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Full text of the other 47 sections
Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
TABLE OF CONTENTS
ITEM PAGE
1. ATTENDANCE & APOLOGIES 3
2. CONFIRMATION OF MINUTES 3
3. PRESENTATIONS 3
4. DEPUTATIONS 3
5. REPORTS FOR CONSIDERATION OF THE COMMITTEE 4
1 CONTRACT NO. T000067 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR
PROVISION OF TRADE SERVICES 4
2 REQUEST FOR QUOTATION FOR LIFEGUARD SERVICES - SURF LIFESAVING
QUEENSLAND 15
3 2022 – 2023 COMMUNITY GRANTS PROGRAM – COMMUNITY PROJECT
GRANTS (ROUND ONE) AND THREE-YEAR AGREEMENTS - OVERVIEW 19
4 2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT
GRANTS (ROUND ONE) - EVENTS 23
5 2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT
GRANTS (ROUND ONE) - EQUIPMENT 25
6 2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT
GRANTS (ROUND ONE) - INFRASTRUCTURE 27
7 2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT
GRANTS (ROUND ONE) – PROGRAM/PROJECTS 29
8 2022 – 2023 COMMUNITY GRANTS – THREE YEAR COMMUNITY ALLIANCE
AGREEMENTS 31
9 2022 – 2023 COMMUNITY GRANT PROGRAM – THREE SIGNATURE
COMMUNITY EVENTS GRANTS 35
10 2022 – 2023 COMMUNITY GRANTS – THREE YEAR FESTIVE SEASON EVENT
GRANTS (1 JULY 2022 – 30 JUNE 2025) 37
11 REGIONAL ARTS DEVELOPMENT FUND (RADF) – GRANT RECOMMENDATIONS
2021-22 40
12 FURTHER REPORT - COUNCILLOR REPRESENTATION ON VARIOUS BOARDS,
EXTERNAL ORGANISATIONS AND WORKING GROUPS 2022 45
6. REPORTS FOR NOTING BY THE COMMITTEE 48
7. CLOSED SESSION 48
Page 2 of 48
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
1. ATTENDANCE & APOLOGIES
2. CONFIRMATION OF MINUTES
The Minutes of the Services & Organisation Committee Meeting held on 10 May 2022 be
received and confirmed.
3. PRESENTATIONS
Nil.
4. DEPUTATIONS
Nil.
Page 3 of 48
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
5. REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 CONTRACT NO. T000067 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR
PROVISION OF TRADE SERVICES
Author Buildings and Facilities Coordinator, Chris Steel
Infrastructure Services Department
Index ECM / Subject / Contracting / Contractors & Consultants
ECM / Project & Contract / T000067 Register of Pre-Qualified Suppliers
for Provision of Trade Services / Reports to Council
Attachments 1. Evaluation Workbook
2. T000067 Register of Pre-qualified Suppliers for the Provision of
Trade List of Suppliers
EXECUTIVE SUMMARY
The report provides a tender evaluation summary and recommendation to award the contract
to the list of suppliers for inclusion to the Register of Pre-qualified Suppliers (ROPS) for
Provision of Trade Services.
The categories/services included in this ROPS are:
o Carpentry;
o Building;
o Plumbing & Drainage;
o Drainage including High Pressure Jetting (Drain Cleaning);
o Roofing;
o Electrical and Data Cabling;
o Painting;
o Handyperson;
o Graffiti Removal; and
o Pressure Cleaning including cleaning of roofing, guttering, pathways and buildings.
All suppliers must maintain Public Liability and Workers Compensation – WorkCover
(where applicable) to remain active on the ROPS.
A Queensland Building and Construction Commission (QBCC) or Electrical Contractors
License is a pre-requisite for many of these services on this ROPS.
In accordance with Council Procurement Policy and procedure, an Invitation to Tender
(ITT) was initiated and attracted over 40 responses, with the compliant responses
considered for further assessment.
Whilst Council encouraged all capable suppliers to tender, Council intends to utilise this
ROPS to encourage the development of competitive local business and industry. This
may result in Council giving preference to local suppliers over non-local suppliers when
engaging suppliers from the ROPS.
The ROPS is a register of suppliers that are pre-qualified and capable of responding to
Council’s requirements in a timely manner; and where Council can either:
o directly engage a supplier from the ROPS on an as required basis utilising the rates
provided within the Schedule of Pricing or on other rates as agreed; or
Page 4 of 48
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
o request quote(s) from one or more suppliers on the ROPS on an as required basis
for fixed term services utilising the rates provided within the Schedule of Pricing or on
other rates or lump sum price as agreed.
Inclusion onto this ROPS does not provide a guarantee of work during the term of this
Contract.
The ROPS is to be awarded to the suppliers listed for an initial term of two (2) years plus
two (2) further term extensions of up to two (2) years subject to satisfactory performance.
The tender evaluation panel completed the evaluation process and considered the
suppliers listed in the recommendation below to be the most advantageous to Council.
83% of the suppliers recommended for inclusion to the ROPS are locally based. Twenty-
one (21) suppliers are located in the Noosa local government area, with a further fourteen
(14) suppliers from the Sunshine Coast or Gympie local government areas.
RECOMMENDATION
That Council note the report by the Buildings and Facilities Coordinator to the Services &
Organisation Committee Meeting dated 7 June 2022, and
A. Award Contract No. T000067 for a Register of Pre-qualified Suppliers for the Provision of
Trade Services for a period of two (2) years commencing on 23 June 2022 to the suppliers
listed in Attachment 2 to the report.
B. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the
option to extend the contract at the expiry of initial term for a further two (2) terms of up to
two (2) years each ending on 22 June 2028.
REPORT
1. Background
Council’s current panel arrangement for RPQS Trade & General Maintenance Services
(Contract No.1718T026) is scheduled to expire on 22 June 2022. This current arrangement
includes 15 active suppliers.
Approximate historical expenditure for trade services was as follows:
Calendar Year Invoiced Value
2021 $2,278,990
2020 $1,120,674
2019 $1,440,842
In accordance with Part 3 of the Local Government Regulations and Council Procurement
Policy, Council invited written tenders for the provision of various trade services. The ITT was
issued as a schedule of rates contract for an initial contract term of two (2) years, plus two (2)
further terms of up to two (2) years each at Council’s sole discretion, and subject to satisfactory
performance.
Council invited written tenders via the Council VendorPanel e-portal on 1 April 2022 and
advertised the tender within the Noosa Today publication on 8 April 2022, with responses
closing on 6 May 2022.
Forty-five (45) responses were received within the VendorPanel e-portal from the following
suppliers in alphabetical order:
All Coast Drainage, A.G ZAHN & L.J ZAHN t/as
Alpha Screens & Glass, Buckhill Pty Ltd t/as
Page 5 of 48
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Anchored Plumbing Co., J&J Cerneaz Investments Pty Ltd t/as
Appliance Tagging Services Pty Ltd
ARC Electrical Maintenance, ATF Dein Family Trust t/as
Arch Electrical & Security Pty Ltd, ATF Arch Family Trust t/as
Bakers & Co Painting and Decorating Pty Ltd
Bones Plumbing & Roofing, Seigus Pty Ltd t/as
Brasser Industries Pty Ltd t/as Brasser Electrical
Brooks Hire Service Pty Ltd
Carfax Commercial Constructions Pty Ltd
CJ Carpentry & Construction, Connor Lee Jones t/as
CMBM Facility Services (Building) Pty Ltd
Coast to Country Plumbing & Roofing, BLJA Family Trust t/as
Coastal Living Painting, Fearghail Berc Pty Ltd t/as
DYFA Electrical, KNR Services Pty Ltd t/as
DYFA Plumbing, DYFA Pty Ltd t/as
Dynamic Hydro Excavations Pty Ltd
Evans Painting & Rendering Contractors Pty Ltd
Expert Plumbing & Gas Solutions Pty Ltd
Gealy's Electrical, Gealy Pty Ltd ATF Gealy's Investment Trust t/as
Hintercoast Plumbing & Gas, Hintercoast Pty Ltd ATF Morris Family Trust
Hi-Tech Drain Cleaning, DPSL Investments Pty Ltd t/as
J & P Richardson Industries Pty Ltd
Jim's Handyman (Noosa), Benjamin Walter Harris t/as
JM Plumbing & Civil, John Morgan Plumbing Pty Ltd t/as
KW Building Pty Ltd
Laguna Electrical Services, Laguna Electrical Services Pty Ltd t/as
Lennocs Developments Pty Ltd
M2 Electrical Pty Ltd
NGL Constructions, Neil Gordon Lumsden t/as
Noosa Electric Co, Maclaren Holdings Pty Ltd ATF Maclaren Family Trust t/as
Pensar Building Pty Ltd
Pensar Utilities Pty Ltd
Programmed Property Services Pty Ltd
Pump House Projects Pty Ltd
R & L Jones Constructions Pty Ltd
Royal Roofing Qld, ATF Royal Roofing Trust t/as
Spot On Plumbing, Stephen Gerard McDonald t/as
Soft Wash Sunshine Coast, ATF Kylan Business Trust t/as
Surface Maintenance, Szigno Aust Pty Ltd ATF The Ladd Family Trust t/as
T J Schouten Carpentry & Maintenance, Trevor John Schouten t/as
Tim Matters Electrical, TTF TM & JM Family Trading Trust t/as
Tom Riley Constructions Pty Ltd
Wurtulla Plumbing & Drainage, Brolga Constructions Pty Ltd t/as.
2. Tender Evaluation
The ITT sought to have a list of suppliers that required the following mandatory
licencing/qualifications:
Public Liability and Workers Compensation – WorkCover (where applicable) for all
services sought.
QBCC Licence for the following services:
o Carpentry
o Building
o Plumbing & Drainage
Page 6 of 48
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
o Drainage (Includes High Pressure Jetting (Drain Cleaning))
o Roofing (QBCC License required)
o Painting.
Electrical Safety Office Licence for the Electrical and Data Cabling
All suppliers recommended for inclusion to the ROPS complied with the above licencing and
qualification requirements.
The ITT sought a schedule of rates for maintenance across all of Council’s facilities.
The conforming tenderers were then evaluated against the following evaluation criteria:
Criteria
Respondent MUST provide evidence in the response to
suggest that the respondent does have the necessary
Technical, Financial and Managerial
Technical and Managerial Capability necessary to perform
Capability
contracts on time and in accordance with agreed
requirements.
Must provide details of Health & Safety Management
System and complete the questionnaire provided.
Respondent MUST provide evidence in the response to
Health & Safety – Management
suggest that the respondent, if engaged to perform the
Systems
contract, would provide the services to Council in
compliance with the Workplace Health and Safety
legislation.
Must provide details of Zero Emission Initiatives and
complete the questionnaire provided.
Respondent MUST provide evidence in the response to
Environment & Sustainability suggest that the respondent, if engaged to perform the
contract, would provide the services to Council that
identifies strategies to assist Council meeting the Zero
Emissions Organisational Strategy 2016 – 2026 targets.
MUST provide schedule of rates.
Respondent MUST provide evidence in the response to
Price
suggest that the respondent, if engaged to perform the
contract, would provide value for money.
The evaluation was conducted by the Evaluation Panel consisting of the following members of
staff:
Buildings and Facilities Coordinator (Contract Administrator)
Facility Officer
Maintenance Plumber
Facility Officer
Workplace Health and Safety Officer (Health & Safety Only).
Each member of the Evaluation Panel read and declared that they understood and accepted
the probity requirements, which includes a declaration of conflicts of interest and confidentiality.
The tender evaluation panel completed the evaluation process and considered the following list
of 41 suppliers as suitable inclusion to the ROPS.
All Coast Drainage, A.G ZAHN & L.J ZAHN t/as
Alpha Screens & Glass, Buckhill Pty Ltd t/as
Anchored Plumbing Co., J&J Cerneaz Investments Pty Ltd t/as
ARC Electrical Maintenance, ATF Dein Family Trust t/as
Arch Electrical & Security Pty Ltd, ATF Arch Family Trust t/as
Bakers & Co Painting and Decorating Pty Ltd
Bones Plumbing & Roofing, Seigus Pty Ltd t/as
Brasser Industries Pty Ltd t/as Brasser Electrical
Carfax Commercial Constructions Pty Ltd
Page 7 of 48
Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
CJ Carpentry & Construction, Connor Lee Jones t/as
CMBM Facility Services (Building) Pty Ltd
Coast to Country Plumbing & Roofing, BLJA Family Trust t/as
Coastal Living Painting, Fearghail Berc Pty Ltd t/as
DYFA Electrical, KNR Services Pty Ltd t/as
DYFA Plumbing, DYFA Pty Ltd t/as
Evans Painting & Rendering Contractors Pty Ltd
Expert Plumbing & Gas Solutions Pty Ltd
Gealy's Electrical, Gealy Pty Ltd ATF Gealy's Investment Trust t/as
Hintercoast Plumbing & Gas, Hintercoast Pty Ltd ATF Morris Family Trust
Hi-Tech Drain Cleaning, DPSL Investments Pty Ltd t/as
J & P Richardson Industries Pty Ltd
Jim's Handyman (Noosa), Benjamin Walter Harris t/as
JM Plumbing & Civil, John Morgan Plumbing Pty Ltd t/as
KW Building Pty Ltd
Laguna Electrical Services, Laguna Electrical Services Pty Ltd t/as
Lennocs Developments Pty Ltd
M2 Electrical Pty Ltd
NGL Constructions, Neil Gordon Lumsden t/as
Noosa Electric Co, Maclaren Holdings Pty Ltd ATF Malcaren Family Trust t/as
Pensar Building Pty Ltd
Pensar Utilities Pty Ltd
Programmed Property Services Pty Ltd
Pump House Projects Pty Ltd
R & L Jones Constructions Pty Ltd
Royal Roofing Qld, ATF Royal Roofing Trust t/as
Soft Wash Sunshine Coast, ATF Kylan Business Trust t/as
Surface Maintenance, Szigno Aust Pty Ltd ATF The Ladd Family Trust t/as
T J Schouten Carpentry & Maintenance, Trevor John Schouten t/as
Tim Matters Electrical, TTF TM & JM Family Trading Trust t/as
Tom Riley Constructions Pty Ltd
Wurtulla Plumbing & Drainage, Brolga Constructions Pty Ltd t/as
The evaluation concluded that three (3) suppliers were not included to ROPS due to incomplete
tender response documentation or where the services tendered did not match the services
sought in this ITT.
Attachment 1 – Evaluation Workbook presents the evaluation outcome.
3. Next Steps
Contract documents shall be issued to the suppliers recommended for inclusion to the ROPS,
and all suppliers will be required to register and maintain their details in the VendorPanel e-
portal to ensure licences and other qualifications are maintained.
The ROPS is a register of suppliers that are pre-qualified and capable of responding to the
Council’s requirements in a timely manner; and where the Council can either:
directly engage a supplier from the ROPS on an as required basis utilising the rates
provided within the Schedule of Pricing or on other rates as agreed; or
request quote(s) from one or more suppliers on the ROPS on an as required basis for
fixed term services utilising the rates provided within the Schedule of Pricing or on other
rates or lump sum price as agreed.
Inclusion onto this ROPS does not provide a guarantee of work to suppliers during the term of
this Contract.
Page 8 of 48
Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Suppliers shall be engaged under this ROPS applying the Panel Management Plan as a guide.
The Panel Arrangement Management Plan is used by contract managers to document all key
information about how the ROPS will be utilised. The Panel Management Plan recommends the
engagement of local suppliers only for all procurements less than $200,000 where practical.
The Panel Management Plan recommends an evaluation criterion is included that supports the
local economy for all procurements greater than $200,000.
Previous Council Consideration
Nil
Finance
Trade services are engaged on an as needs basis under a schedule of rates utilising existing
budget from capital and operational expenditure. Historical expenditure for trade services was
between $1 and $2m per year, and it is anticipated that the expenditure on this ROPS will also
be approximately $1 to $2m per year.
Risks & Opportunities
The establishment of a ROPS reduces the risks associated with engaging these services
ensuring that approved suppliers have the appropriate insurances.
The ROPS also is an effective way to reduce the workload on both Council and contractors to
undertake work in a timely manner, while still ensuring compliance with Council’s Procurement
Policy.
The development of a Panel Management Plan will provide internal staff guidance in relation to
the selection of contractors from the panel and assessment of contractor performance.
Safety Risks Mitigation
The Suppliers fail to ensure the work is Prior to commencement of services, the
conducted safely and in accordance with Suppliers management plans, Safe Work Method
minimum standards. Statements, Job Hazard Analysis (or similar) and
other documentation will be submitted, reviewed,
and accepted by Council.
Council will undertake surveillance, regular safety
audits and inspections throughout the
construction period.
Resource Risks Mitigation
Quality, safety, and service are affected due to The Suppliers have nominated capable
resource shortages. personnel for the services sought here and can
add additional and appropriately skilled
resources as required.
Council can engage the services of Suppliers of
this ROPS in the event of a Supplier being
unable to supply services. Council will regularly
monitor any patterns where the Suppliers are
unable to provide trade services as required, and
review as per conditions of contract.
Consultation
External Consultation - Community & Stakeholder
Nil
Page 9 of 48
Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Internal Consultation
Corporate Services (Procurement), Infrastructure Services (Buildings and Facilities), Noosa
Community Support Coordinator (Community Development) and Executive Services (People
and Culture – Workplace Health & Safety).
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Support Director Director
X Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws X Procurement
Waste & Environmental Health Property
Revenue Services
X Executive Services Environment & Sustainable Development X Infrastructure Services
Director Director X Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment X Buildings and Facilities
Governance Economic Development Civil Operations
X People and Culture (Safety) Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 10 of 48
Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Page 11 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment No.1 Evaluation Workbook
NOOSA SHIRE COUNCIL Evaluation Spreadsheet - Nominated Supplier Categories
——-
l al) | 4 Tr Th
Bs
Ss | Sat
Es not rere reneeeneeneneeneeeeeesing eeeneeneeeneneeeeneeeeenne ot nunnneeeetie et 8 teen)
Pini sone || a a ae
‘Screens & Glass, Buckhill Pty Lid tas [| _3l___j Hf __!
d Plumbing Co. J& Cerneaz Investments | | ee | |
ty Ltd tas
Appliance Tagging Services Pty Ltd ew] eon | |
ARC Electrical Maintenance, ATF Dein Farnily Tr 39-921 791562 | Pomona, Qld | |
Electrical & Seci Pty Lid, ATF Arch Farnily cc a ee ee eee a ey eee eee) |e)
83 925 020
Bakers & Co Painting and Decorating Pty Lid pion inom | ee | el ed |
Bones Plurrbing & Roofing, Seigus Pty Ltd tas 39.146 694220 | Noosaville, Old
om | fy | CTT j [=
Brooks Hire Service Pty Lid 20 008 976 988 | Canning Vale, = ——_—— pe
CJ Carpentry & Construction, Connor Lee Jones 14-797 200 463 Pomona, Qld
we | | a |
MBM Facility Services (Building) Pty Ltd pee | |_| — sf es
Coast to Country Family 640 808 627 | We yba Downs, |
rust tas
Coastal Living Painting, F earghail Bere Pty Ltd tras 618389174) Doonan, Old 4 sy tt
Se a
HiTech Drain Cleaning, DPSL Investments Pty Lid
See oe a pt
OWAPun OARWLNS ‘rn
evans Conan Fyfe Warana, Old lll tll
—— a a er |
Expert Plumbing & Gas Solutions Pty Ltd no | ee = a ee ee ee
Gealy's Electrical, Gealy Pty Lid ATF Gealy's | i ee eel et eet ee ee ees |e
Investrnent Trust tias
Hintercoast Plumbing & Gas, Hintercoast Pty Ltd 187 497 225 Cooroy, Qld | _
Morris F Trust
J&P Richardson Industries Pty Lid poe ace | | — ee
iris Handyman (Noosa), Benjamin Walter Harris 0 294 839 452 | Noosa Heads, ed [=
JM Plumbing prema] soe | a SES pl
Fraluen, Qld
KVV Building Pty Ltd ewe| ee
oe Nambour, Qld | | et
Lennocs Developrnents Pty Lid soomion| ne Pa 3] _—_j{t—_
Beach, sa ee ed
804 180 896
Electric Co, Maclaren Holdings Pty Ltd ATF | | |
Malcaren Family Trust tas
|| | EE
| jf |__iif = aa
us| wna 2
162 418 632 Pomona, Qld
ronment mamecTaie praia! | | fe] | | S| SS
‘Wash Sunshine Coast, “Kylan 89.308 184.942 | Tewantin, Qld ee
rust fas.
do oe )
‘Spot On Plumbing, Stephen Gerard McDonald tlas
Surface Maintenance, Aust Pty Lid ATF 26 357 889-966. | Marooch ydo: | | |
Ladd F Trust tas
J Schouten Carpentry & jaintenance, Trevor 907 495 106 omona, Qld ————_ |
furerenariinterie foto comets | | fs
Trust tas 857 941 834 ee ee eee
am Riley Co 4169 787 690 Tewantin, Qld | en CT lel Coe
Plumbing & Drainage, Brolga ee IE Ll
‘Constructions
TOTALS
Page 11 of 48Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Page 12 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Evaluation
NOOSA SHIRE COUNCIL Weighted Attribute Evaluation Spreadsheet - Evaluation
Contract Title: Register of Pre-qualified Suppliers for Provision of Trade Services
Contract No: TO00067
if the Evaluation Panel’s final assessment is that the response to any of the evaluation criteria assessment questions is ‘NO’ then the Evaluation Panel will consider if the Supplier’s inability to meet the criteria
is limited. Where this is agreed to be the case, the Evaluation Panel may still assess the Supplier as suitable for appointment.
Technical, Financial and Managerial Health & Safety - Management
Criteria Environment & Sustainability Price
Capability Systems
Must provide details of Zero Emission Initiatives
Must provide details of Health & Safety
and complete the questionnaire provided within
Management System and complete the
Respondent MUST provide evidence in the questionnaire provided within the tender suite. the tender suite. MUST provide schedule of rates.
response to suggest that the respondent does Respondent MUST provide evidence in the Respondent MUST provide evidence in the
NAME OF TENDERER Respondent MUST provide evidence in the
N have the necessary Technical and Managerial response to suggest that the respondent, if response to suggest that the respondent, if
(Conforming Tenders Only) Capability necessary to perform contracts on time response to suggest that the respondent, if engaged to perform the contract, would provide engaged to perform the contract, would provide
engaged to perform the contract, would provide
and in accordance with agreed requirements. the services to Council that identifies strategies to value for money?
the services to Council in compliance with the
assist Council meeting the Zero Emissions
Workplace Health and Safety legislation.
Organisational Strategy 2016 — 2026 targets.
All Coast Drainage, A.G ZAHN & L.J ZAHN t/as YES YES YES YES
Alpha Screens & Glass, Buckhill Pty Ltd t/as YES YES YES YES
Anchored Plumbing Co., J&J Cerneaz Investments Pty YES YES YES YES
Ltd t/as
Appliance Tagging Services Pty Ltd NO YES YES NO
ARC Electrical Maintenance, ATF Dein Family Trust YES YES YES YES
t/as
Arch Electrical & Security Pty Ltd, ATF Arch Family YES YES YES YES
Trust fas
Bakers & Co Painting and Decorating Pty Ltd YES YES YES YES
Bones Plumbing & Roofing, Seigus Pty Ltd t/as YES YES YES YES
Brasser Industries Pty Ltd t/as Brasser Electrical YES YES YES YES
10 Brooks Hire Service Pty Ltd NO NO NO NO
11 CJ Carpentry & Construction, Connor Lee Jones t/as YES YES YES YES
12 Carfax Commercial Constructions Pty Ltd YES YES YES YES
13 CMBM Facility Services (Building) Pty Ltd YES YES *ES YES.
14 Coast to Country Plumbing & Roofing, BLJA Family YES YES YES YES
Trust tas
15 Coastal Living Painting, Fearghail Berc Pty Ltd t/as YES YES XES YES
16 Hi-Tech Drain Cleaning, DPSL Investments Pty Ltd t/as YES YES YES YES
17 DYFA Electrical, KNR Services Pty Ltd tfas YES YES YES YES
18 DYFA Plumbing, DYFA Pty Ltd tas YES YES YES YES
19 Dynamic Hydro Excavations Pty Ltd NO NO NO NO
20 Evans Painting & Rendering Contractors Pty Ltd YES YES YES YES
21 Expert Plumbing & Gas Solutions Pty Ltd YES YES YES YES
22 Gealy's Electrical, Gealy Pty Ltd ATF Gealy's YES YES YES YES
Investment Trust t/as
23 Hintercoast Plumbing & Gas, Hintercoast Pty Ltd ATF YES YES YES YES
Morris Family Trust
24 J &P Richardson Industries Pty Ltd YES YES YES YES
25 Jim's Handyman (Noosa), Benjamin Walter Harris tas YES YES YES YES
26 JM Plumbing & Civil, John Morgan Plumbing Pty Ltd YES YES YES YES
tlas
27 KW Building Pty Ltd YES YES YES YES
28 Laguna Electrical Services, Laguna Electrical Services YES YES YES YES
Pty Ltd tas
29 Lennocs Developments Pty Ltd YES YES YES YES
30 M2 Electrical Pty Ltd YES YES YES YES
31 NGL Constructions, Neil Gordon Lumsden t/as YES YES YES YES
32 Noosa Electric Co, Maclaren Holdings Pty Ltd ATF YES YES YES YES
Malcaren Family Trust t/as
33 Pensar Building Pty Ltd YES YES YES YES
34 Pensar Utilities Pty Ltd YES YES YES YES
35 Programmed Property Services Pty Ltd YES YES YES YES
36 R & L Jones Constructions Pty Ltd YES YES YES YES
37 Royal Roofing Qld, ATF Royal Roofing Trust t/as YES YES YES YES
38 Soft Wash Sunshine Coast, ATF Kylan Business Trust YES YES YES YES
t/as
39 Spot On Plumbing, Stephen Gerard McDonald t/as NO NO NO NO
T000067 - Evaluation Workbook_(Master) Page 1 24/05/2022
Page 12 of 48Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Page 13 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Evaluation
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T000067 - Evaluation Workbook_(Master) Page 2 24/05/2022
Page 13 of 48Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 2
Page 14 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 2
Attachment 2 T000067 for a Register of Pre-qualified Suppliers for the Provision of
Trade Services List of Suppliers
. All Coast Drainage, A.G ZAHN & L.J ZAHN t/as
. Alpha Screens & Glass, Buckhill Pty Ltd tfas
. Anchored Plumbing Co., J&J Cerneaz Investments Pty Ltd t/as
. ARC Electrical Maintenance, ATF Dein Family Trust t/as
. Arch Electrical & Security Pty Ltd, ATF Arch Family Trust t/as
. Bakers & Co Painting and Decorating Pty Ltd
. Bones Plumbing & Roofing, Seigus Pty Ltd t/as
. Brasser Industries Pty Ltd tas Brasser Electrical
. Carfax Commercial Constructions Pty Ltd
. CJ Carpentry & Construction, Connor Lee Jones t/as
. CMBM Facility Services (Building) Pty Ltd
. Coast to Country Plumbing & Roofing, BLJA Family Trust t/as
. Coastal Living Painting, Fearghail Berc Pty Ltd t/as
. DYFA Electrical, KNR Services Pty Ltd tas
. DYFA Plumbing, DYFA Pty Ltd tlas
. Evans Painting & Rendering Contractors Pty Ltd
. Expert Plumbing & Gas Solutions Pty Ltd
. Gealy’s Electrical, Gealy Pty Ltd ATF Gealy’s Investment Trust t/as
. Hintercoast Plumbing & Gas, Hintercoast Pty Ltd ATF Morris Family Trust
. Hi-Tech Drain Cleaning, DPSL Investments Pty Ltd t/as
. J & P Richardson Industries Pty Ltd
. Jim's Handyman (Noosa), Benjamin Walter Harris tas
. JM Plumbing & Civil, John Morgan Plumbing Pty Ltd tas
. KW Building Pty Ltd
. Laguna Electrical Services, Laguna Electrical Services Pty Ltd tas
. Lennocs Developments Pty Ltd
. M2 Electrical Pty Ltd
. NGL Constructions, Neil Gordon Lumsden t/as
. Noosa Electric Co, Maclaren Holdings Pty Ltd ATF Malcaren Family Trust t/as
. Pensar Building Pty Ltd
. Pensar Utilities Pty Ltd
. Programmed Property Services Pty Ltd
. Pump House Projects Pty Ltd
. R & L Jones Constructions Pty Ltd
. Royal Roofing Qid, ATF Royal Roofing Trust t/as
. Soft Wash Sunshine Coast, ATF Kylan Business Trust t/as
. Surface Maintenance, Szigno Aust Pty Ltd ATF The Ladd Family Trust tas
. T J Schouten Carpentry & Maintenance, Trevor John Schouten t/as
. Tim Matters Electrical, TTF TM & JM Family Trading Trust t/as
. Tom Riley Constructions Pty Ltd
. Wurtulla Plumbing & Drainage, Brolga Constructions Pty Ltd tas
Page 14 of 48Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
2 REQUEST FOR QUOTATION FOR LIFEGUARD SERVICES - SURF LIFESAVING
QUEENSLAND
Author Property Manager, Clint Irwin
Corporate Services Department
Index ECM/ Subject/ 35.01 Management of Lifeguard Contract
Attachments Nil
EXECUTIVE SUMMARY
Lifeguard services on Noosa Shire beaches are delivered via a formal agreement by Surf
Lifesaving Queensland. The current agreement commenced in October 2012 and is due to
expire in October 2022. There are a number of procurement options available to Council to
engage a supplier to provide services under a new agreement. In considering these options this
report specifically examines Section 235 (a) of the Local Government Regulation 2012 which
allows Council to enter into a contractual arrangement without first inviting written quotes if there
is only one supplier reasonably available to provide the service.
Based on capacity, systems, capability and resources this report identifies Surf Lifesaving
Queensland as the only supplier reasonably available to provide lifeguard services to the
required service level standards. Whilst the Regulation allows a local government to enter into
a contractual arrangement without first inviting written quotes and tenders if there is only one
supplier reasonably available, given the agreement’s contract value and specifications, this
report recommends Council issue a Request for Quotation directly to Surf Lifesaving
Queensland. This will provide Council the opportunity to assess specific details of the SLSQ
response against the assessment criteria proposed in this report with the results reported to
Council which supports the principles of transparent and evidence-based decision making.
RECOMMENDATION
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 7 June 2022 and:
A. Apply the exception to the requirement for entering into a medium-sized contractual
arrangement or large sized contractual arrangement without first inviting written quotes or
tenders under Section 235 (a) of the Local Government Regulation 2021 as there is only
one supplier who is reasonably available to provide the service;
B. Note while a written quote is not specifically required to engage Section 235 (a) of the
Local Government Regulation 2012 a formal quotation process is preferred because it:
1. Enables an assessment of the quotation to be completed against nominated
assessment criteria;
2. Provides the opportunity to determine and confirm value for money to Council and
the community;
3. Supports the principles of transparent and evidence-based decision making;
C. Issue a Request for Quotation for Lifeguard Services to Surf Lifesaving Queensland in
accordance with Section 235 (a) of the Local Government Regulation 2012 given Surf
Lifesaving Queensland is the only supplier identified by Council as reasonably able to
provide the service;
D. Agree to the quotation assessment criteria and weightings detailed in the report;
E. Note the new Lifeguard Services Agreement term is proposed to be for an initial 1 x 5 year
term and an additional 1 x 5 year option (current agreement terms) with the new
agreement to commence 29 October 2022; and
Page 15 of 48
Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
F. Agree to consider a further report at a future round of Council meetings detailing the
assessment results of Surf Lifesaving Queensland’s Request for Quotation response.
REPORT
1. Purpose
The purpose of this report is to seek Council approval to issue a Request for Quotation for
lifeguard services to Surf Lifesaving Queensland under Section 235 of the Local Government
Regulation 2012.
2. Background
Surf Lifesaving Queensland (SLSQ) have provided lifeguard services via a formal agreement
(the Agreement) with Sunshine Coast Council (SCC) and Noosa Council since 2012. The
Agreement was developed by SCC and transferred to Noosa Council as part of de-
amalgamation in 2014. The Agreement is currently administered by the Property Branch and
has been an appropriate instrument for the management of lifeguard services in the Shire.
SLSQ provide year-round lifeguard services at Noosa Main Beach, Noosa Main Beach West,
Sunshine Beach and Peregian Beach as well as seasonal services at North Peregian and
Sunrise Beach. Surf Lifesaving clubs complement services provided by SLSQ and generally
operate on weekends and public holidays between the September school holidays and Labour
Day weekend in May at surf club beaches.
In addition to core lifeguard service provision, SLSQ also provides the following support services
at no cost to Council, including:
Waverunner (jet ski) patrols
Roving vehicle patrols from the Noosa North Shore Campground along the Noosa North
Shore
Purpose built integrated communications, IT and surveillance network control centre
(SurfCom)
Helicopter services
Risk management reporting and auditing
Drone technologies
SLSQ meets and reports to Council on a monthly basis apropos service provision and other
matters associated with the Agreement and provides an annual operations report. Council
conducts random compliance checks of the service provided on the beach in addition to work,
health and safety inspections in accordance with Council’s WHS Hazard Inspection Matrix.
SLSQ’s performance has been satisfactory in relation to these areas over the duration of the
current agreement.
Pursuant to the Agreement’s terms, a 5 year option was approved at Council’s February 2017
Ordinary Meeting. This option is due to expire on 28 October 2022.
3. Local Government Regulation 2012 - Proposed Procurement Approach
In accordance with Section 235 (a) of the Local Government Regulation 2012 (the Regulation),
a local government may enter into a medium-sized contractual arrangement or large-sized
contractual arrangement without first inviting written quotes or tenders if (a) the local
government resolves it is satisfied there is there is only one supplier who is reasonably available
to provide the service.
Page 16 of 48
Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
In assessing SLSQ and their capacity to be considered a ‘reasonably available’ provider of
lifeguard services there are a number of considerations. Specifically, SLSQ is:
Recognised as the State’s peak beach safety and rescue authority;
Recognised as an accredited white water rescue unit through the Queensland Fire and
Emergency Services Department; and
A member of the State Disaster Management Group.
Furthermore, market sounding undertaken by both Sunshine Coast Council (SCC) and Noosa
Council indicates with the exception of SLSQ there are no other organisations possessing the
capacity, systems, capability and resources (i.e. reasonably available) to deliver lifeguard
services at the required service level standards.
While the Regulation allows local governments to dispense with the requirement to invite written
quotes and tenders if there is only one supplier who is ‘reasonably available’, this report
recommends Council issue a Request for Quotation (RFQ) to SLSQ for the provision of lifeguard
services. Given the Agreement’s contract value and specifications, undertaking an RFQ process
will provide Council the opportunity to assess specific details of the SLSQ response against
assessment criteria and report the results to Council which supports the principles of transparent
and evidence-based decision making.
SCC have advised they will also seek a quotation from SLSQ utilising section 235 (a) the
Regulation. If the proposed procurement approach is approved by Council both will proceed to
RFQ contemporaneously.
4. Proposed Quotation Assessment Criteria
The SLSQ quotation is proposed to be assessed against the following criteria:
Price (Value for Money) – 50%
Track Record and Past Experience – 20%
Contribution to Local Economy – 10%
Innovation/Continuous Improvement – 10%
Environment and Sustainability Initiatives – 10%
5. Lifeguard Services Agreement Term
Pursuant to the current agreement’s terms, the new agreement is proposed to comprise an
initial 1 x 5 year term with an additional 1 x 5 year option, commencing 29 October 2022.
6. Conclusion
Lifeguard services are a high profile and important part of Council’s service provision to the
community and SLSQ have been a key contract partner in the provision of a safe bathing and
beach environment over many years. This report identifies SLSQ as the only supplier having
the capability to deliver lifeguard services to the required service level standards expected by
Council and the community. Accordingly, while the Regulation prescribes that Council may enter
into a contract without first inviting written quotes, this report recommends an RFQ be issued to
SLSQ. This will allow Council to evaluate the SLSQ response against assessment criteria with
the results reported to Council which supports the principles of transparent and evidence-based
decision making.
Previous Council Consideration
Ordinary Meeting Minutes, 16 February 2017, Item 3, Page 7
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 7 February 2017 and authorise the CEO to extend the current agreement for the
provision of lifeguard services to Surf Lifesaving Queensland Inc for a further five (5) year period
commencing 29 October 2017.
Page 17 of 48
Section 18
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Finance
The current Lifeguard Agreement value is $1.44 million per annum plus CPI. The RFQ will
provide the opportunity for SLSQ to provide detailed responses in relation to the new
Agreement’s service level specifications and assessment criteria outlined in this report. Price
escalation due to current inflation pressures or other factors will be considered as part of the
assessment process and reported to Council.
Risks & Opportunities
Risks
The proposed RFQ process seeks to mitigate the risk of Council expending time and resources
undertaking a tender process which market sounding indicates will not elicit interest from
suppliers capable of providing lifeguard services to required service level standards.
Opportunities
To ensure Council receives value for money an RFQ will be issued to SLSQ and subsequently
evaluated against the assessment criteria outlined in this report. The RFQ will be assessed
under due diligence and probity and the assessment results will be formally reported to Council
at a future round of Council meetings. Council may also negotiate final terms, conditions and
costs with SLSQ as required to ensure that any subsequent contract results in value for money
for Council and the community.
Consultation
External Consultation - Community & Stakeholder
Surf Lifesaving Queensland
Sunshine Coast Council
King and Company Solicitors
Internal Consultation
Director Corporate Services
Procurement Manager
Property Officer
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Support Director x Director
Community Development Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws X Procurement
Waste & Environmental Health X Property
Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 18 of 48
Section 19
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
3 2022 – 2023 COMMUNITY GRANTS PROGRAM – COMMUNITY PROJECT GRANTS
(ROUND ONE) AND THREE-YEAR AGREEMENTS - OVERVIEW
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/ Community Grants
Attachments Nil
EXECUTIVE SUMMARY
The purpose of this report is to provide background information and an overview of the Round
One 2022-23 Community Project Grants and Three-Year Agreements for Alliance, Festive
Season and Signature Community Events. These grants recommendations are being presented
to Council for its consideration and endorsement at the June 2022 round of meetings.
Seven subsequent reports are being presented to Council for this round of Community Grants
funding.
They include:
2022-23 Round 1 Community Project Grant
Events $4,500.00
Equipment $113,442.33
Infrastructure $0.00
Programs $16,373.00
TOTAL $134,315.33
2022-25 Community Alliance
Community $108,261.14
Emergency Services $23,120.26
TOTAL $131,381.40
2022-25 Signature Event
TOTAL $43,528.97
2022-25 Festive Season Event
TOTAL $41,177.28
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 regarding Round One 2022-23 Community
Project Grants and the Three-Year Alliance, Signature and Festive Season Agreements subject
to adoption of Council’s 2022/23 budget.
REPORT
The 2022-23 round one for Community Project Grants and Three-Year Agreements was
advertised in local media, e-newsletters and through community networks.
The original closing date of 30 March 2022 was extended by seven days to 6 April 2022 due to
an unprecedented flooding event within the Shire and a number of community groups and
Page 19 of 48
Section 20
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Council staff were occupied with response and recovery efforts.
Applications were checked for eligibility against the Noosa Council Grants Policy (Community
Grants Policy) and Guidelines. Applications were then reviewed, assessed, and commented on
by specialist staff with appropriate expertise.
As per the relevant Noosa Council Grant Policies, assessors and assessment panel members
recognised and declared any material or perceived conflicts of interest and did not debate nor
were involved in any discussions on matters relating to that application.
All applications and staff comments were then discussed and assessed by the grants
assessment panel.
Community Grant Projects
The following table outlines the number of grants that were received, the number of grants
recommended by the assessment panel, the budget and the value recommended by the
assessment panel for Round 1 of the 2022-23 Community Grants Program.
A total of 24 Community Project Grant applications were received to go towards projects worth
$513,131.37.
Grants Received Grants 22/23 Budget Recommended
Recommended for for Funding –
Funding Round One
Community 24 16 $308,727.45 for $134,315.33
Projects two rounds
Community grant projects may include, but are not restricted to:
1. Events
Community based festivals or events that bring residents together (beyond the applicant
organisation’s membership base), including cultural, sports or community festivals.
2. Projects/Programs
Projects, purchases of equipment or programs that respond to a specific opportunity or need
within the community. Ongoing projects or programs may be funded for a maximum of three
times. Previous recipients of ongoing projects or programs that have been funded by Council
must re-apply each year.
3. Building Work or Infrastructure
Building work or infrastructure improvement projects that include new or replacement
infrastructure or maintenance of existing infrastructure. This may include but is not limited to
energy efficient lighting, shade sails, storage facilities, new or upgraded amenities, water
harvesting, fit outs, solar systems etc.
Three Year Agreements – Festive Season, Signature and Community Alliance
The following table outlines the number of grants that were received for the 2022-25 round, the
number of grants recommended by the assessment panel, the budget and the value
recommended by the assessment panel.
Grants Grants 22/23 Budget Recommended
Received Recommended for for Funding for
Funding Three Years
(per year)
Festive 8 7 $48,333.77 $41,177.00
Signature 6 5 $68,706.49 $43,528.97
Community
14 13 $138,117.89 $131,381.41
Alliance
Page 20 of 48
Section 21
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Three Year Festive Season
In July 2015 Council implemented a three-year Festive Season funding program for eligible
organisations for events that are free to the public and occur between late November and
January each year. Events that can be funded through this program include Christmas Carols,
Concerts, Parades, New Year’s celebrations, and Australia Day activities within the Noosa
Council area. Council Festive Season Event Grants will contribute to costs associated with:
Expenses related to hire of equipment, temporary structures, professional services and
promotion and advertising of the event; and / or
Traffic management plans including traffic control services
Staff are recommending no change to the organisations receiving Festive Season funding in
previous years that have reapplied and a LGAQ Council cost index increase over the previous
year’s funding levels.
Recipients of Three-Year Festive Season Event grants are ineligible for Three-Year Community
Alliance Agreements and Three-Year Maintenance Agreements.
Three Year Signature Event
This funding provides financial support for up to three years to eligible not for profit community
organisations who have an established track record of hosting a signature event that provides
significant benefit to the Noosa community; demonstrates value for money; and closely aligns
with Council’s strategic goals and identified key initiatives.
Council’s Signature Community Events Grant will contribute to costs associated with:
Expenses related to hire of equipment, temporary structures, professional services and
promotion and advertising of the event; and / or
Traffic management plans including traffic control services.
Staff are recommending no change to the organisations receiving Three Year Signature Event
funding in previous years that have reapplied and a LGAQ Council cost index increase over the
previous year’s funding levels.
As part of its annual budget process Council will consider whether or not to invite additional
organisations to be considered for funding under this program.
Recipients of Three-Year Signature Event grants are ineligible for Three-Year Community
Alliance Agreements and Three-Year Maintenance Agreements
Three Year Community Alliance Grants
Council provides financial support for up to three years to not for profit incorporated community
organisations whose services provide significant benefit to the Noosa community (beyond their
membership); demonstrate value for money; and closely align with Council’s strategic goals and
identified key initiatives.
Initially Council called for expressions of interest for this Grants program in 2016. Since that
date applications for Community Alliance funding have been by invitation only. A new round of
expressions of interest for this grants program was called for early 2021 with funding being
offered for one year and again in 2022 for funding being offered for up to three years.
Staff are recommending no change to the organisations receiving Three Year Alliance funding
in previous years that have reapplied and a LGAQ Council cost index increase over the previous
year’s funding levels.
Recipients of Three-Year Community Alliance Agreements are ineligible for Three-Year
Maintenance Agreements and Three-Year Signature Community Event Grants.
Previous Council Consideration
The 2021-22 round of Community Grants Program funding was decided by Council at the
Ordinary Meeting 7 December 2021.
Page 21 of 48
Section 22
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Finance
Community Project Grants
Traditionally, two funding rounds for Projects are run and budgeted for each financial year with
a total of $308,727.45 allocated to Community Project Grants in 2022-23.
This is the first of two rounds for the 2022-23 financial year, with $134,315.33 of expenditure
being recommended in this round.
Three Year Agreements
In addition, there is funding for three-year Agreements 2022-25. These grant programs include
$114,997.62 to Community Alliance, $23,120.27 to Emergency Services, $48,333.77 to Festive
Season and $68,706.49 to Signature Community Events.
Numbers in this report reflect the current proposed budget as of 7 June 2022. All decisions and
outcomes from this meeting assume there is no change to the budget that will be adopted on
the 30 June 2022.
Risks & Opportunities
Community groups have the opportunity to leverage Council grant funding from other external
grant sources.
All grants go through an acquittal process whereby the applicant reports on the funded project’s
delivery.
Consultation
External Consultation - Community & Stakeholder
Free information sessions and one on one meetings with potential applicants were held
across the Shire for eligible not for profit community organisation to learn about the
Council grants program
Tourism Noosa
State Government, Sport and Recreation Services
Internal Consultation
This report has been developed in consultation with staff across Council including
representatives from the following areas:
Community Development
Financial Services
Executive Services
Property and Facilities
Development Assessment
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Support x Director Director
x Community Development x Financial Services
Community Facilities Fleet
x Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health x Property
x Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement x Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 22 of 48
Section 23
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
4 2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
(ROUND ONE) - EVENTS
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/ Community Grants
Attachments 1. 2022-23 Round One Community Project Grant - EVENTS
EXECUTIVE SUMMARY
Not Applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-23
Community Project Grants – Events provided in Attachment 1 to this report subject to adoption
of Council’s 2022/23 budget.
REPORT
The purpose of this report is for Council to consider and apprive the first round of 2022-23
Community Project Grants for Events as provided in Attachment 1 of this report.
Refer to report titled ‘2022-23 Community Grants Program – Community Project Grants (Round
One) and Three Year Agreements’ presented to the Services and Organisation Committee
Meeting dated 7 June 2022 for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Support x Director Director
x Community Development x Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health x Property
x Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 23 of 48
Section 24
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Page 24 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Attachment 1 - 2022-23 Round One Community Project Grant - EVENTS
a Applicant Name Project Title Special Conditions Funding Reasons why unsuccessful
; . . . oe Recommended
Funding is subect to: Temporary event application
being lodged at least 6 weeks prior to the event
Noosa Rugby Union . . date to allow time for assessment and approval 2)
Club Inc. OLD State Rugby 7's Camival Providing an insurance Certificate of Currency for a $ 3,000.00
minimum of $20,000,000 Public Liability cover with
Noosa Council listed as an interested party.
To establish and deliver a range
of housing forums to advocate Council CDO to meet with
for and promote community and iasti di
Coast2Bay Housing — {affordable housing options with organiastion regarding SCOpe
2 and potentially including Council
Group Ltd property owners, managers and
- and other key stakeholders as
key industry groups, as well as tential part
local residents and the wider potentia pariners
public.
3 Pomona and District |Bus trip to the Ration Shed $ 4,500.00
Community House Inc |Museum in Cherbourg —
Council CDO to meet with
organiastion regarding scope
4 |Zonta Club of Noosa The Seeds of Change Forum and potentially including Council
2022
and other key stakeholders as
potential partners
The Returned &
Services League of
5 Australia (Queensland ANZAC Day Commemoration Outside funding timelines
Branch) Noosa
Tewantin Sub-Branch
Inc.
Total|_$ 4,500.00
Page 24 of 48Section 25
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
5 2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
(ROUND ONE) - EQUIPMENT
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/ Community Grants
Attachments 1. 2022-23 Round One Community Project Grant - EQUIPMENT
EXECUTIVE SUMMARY
Not Applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-23
Community Project Grants – Equipment provided in Attachment 1 to this report subject to
adoption of Council’s 2022/23 budget.
REPORT
The purpose of this report is for Council to consider and approve the first round of 2022-23
Community Project Grants for Equipment as provided in Attachment 1 of this report.
Refer to report titled ‘2022-23 Community Grants Program – Community Project Grants (Round
One) and Three Year Agreements’ presented to the Services and Organisation Committee
Meeting dated 7 June 2022 for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Support x Director Director
x Community Development x Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health x Property
x Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement x Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 25 of 48
Section 26
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Page 26 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Attachment 1 - 2022-23 Round One Community Project Grant - EQUIPMENT
_[pestcnename Prieta | soucatconttos [rang lense |
Recommended [Reasons why
licant N Project Titl Special Conditi
To purchase white goods for the
rome na-Goora ae b kitchen, purchase blinds and to install $ 16,959.83
ugby League Footbal Vit) ICCTV security to clubhouse and —
Incorporated
surrounds.
3 |Coastal Rowing Noosa To purchase replacement oars and 5 3,992.50
transport trolle
4 Noose Womens Snewine lending library and education platform. Po ° vemos oo
' To purchase a trailer for a mobile tool
To purchase a kiln, install external and
5 Noosa Art s and Crafts internal security monitoring devices $ 15,090.00
Association Inc
and purchase a leaf blower.
Lake Macdonald Rowing Club |To purchase rowing boats for new
_ $ 14,000.00
Inc members and for training for regattas.
9 | Noosa World Surfing Reserve |Surf Code Signage production and Po Referred to Capital
Inc installation. Works Program
Purchase of Sports Field Maintenance
10 |Noosa Lions Football Club Inc Tractor to mount aerator, roller mower $ 18,227.00
and carry all attachments.
Funding is subject to
11 |Men's Shed Pomona Inc To purchase tools, equipment and providing an insurance 5 10,940.00
computer batteries. certificate of currency for
Public Liability cover
12 Tewantin Heritage and To purchase and install a new $ 1,460.00
Historical Socie computer.
PTSD Dogs Australia Ltd To purchase tap & go Stations to Organisation to work
replace our existing donation tins. with Council CDO to
13 fully scope project and
either resubmit or seek
external funding
Total|_$ 113,442.33
Page 26 of 48Section 27
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
6 2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
(ROUND ONE) - INFRASTRUCTURE
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/ Community Grants
Attachments 1. 2022-23 Round One Community Project Grant - INFRASTRUCTURE
EXECUTIVE SUMMARY
Not Applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-23
Community Project Grants – Infrastructure provided in Attachment 1 to this report subject to
adoption of Council’s 2022/23 budget.
REPORT
The purpose of this report is for Council to consider and approve the first round of 2022-23
Community Project Grants for Infrastructure as provided in Attachment 1 of this report.
Refer to report titled ‘2022-23 Community Grants Program – Community Project Grants (Round
One) and Three Year Agreements’ presented to the Services and Organisation Committee
Meeting dated 7 June 2022 for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Support x Director Director
x Community Development x Financial Services
x Community Facilities Fleet
x Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
x Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement x Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 27 of 48
Section 28
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Page 28 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Attachment 1 - 2022-23 Round One Community Project Grant - INFRASTRUCTURE
; : we Recommended Reasons why
Organisation to work
with Council CDO to
fully scope project and
Cooroy Scouts |To construct a new shed. either resubmit next
round or seek external
funding
Total] $ -
Page 28 of 48Section 29
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
7 2022 – 2023 COMMUNITY PROGRAM FUNDING – COMMUNITY PROJECT GRANTS
(ROUND ONE) – PROGRAM/PROJECTS
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/ Community Grants
Attachments 1. 2022-23 Round One Community Project Grant –
PROGRAM/PROJECTS
EXECUTIVE SUMMARY
Not Applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-23
Community Project Grants – Program/ Projects provided in Attachment 1 to this report subject
to adoption of Council’s 2022/23 budget.
REPORT
The purpose of this report is for Council to consider and approve the first round of 2022-23
Community Project Grants for Program/ Projects as provided in Attachment 1 of this report.
Refer to report titled ‘2022-23 Community Grants Program – Community Project Grants (Round
One) and Three Year Agreements’ presented to the Services and Organisation Committee
Meeting dated 7 June 2022 for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Support x Director Director
x Community Development x Financial Services
Community Facilities Fleet
x Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health x Property
Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement x Building & Plumbing Services Asset Management
Customer Service x Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 29 of 48
Section 30
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Page 30 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Attachment 1 - 2022-23 Round One Community Project Grant - PROGRAM/ PROJECTS
Applicant Name Project Title aa Total Project Cost Amount Requested eee sen nae
Conditions Funding unsuccessful
To engage contractors to
Sports Federation of |establish a comprehensive
Sunshine Coast database, develop a marketing $18,000.00 $6,000.00 $ 3,000.00
strategy and digital archiving.
Organisation to
work with Council
2 |Katie Rose volunteer |, install drainage infrastructure. $24,765.00 $12,265.00 CDO to fully
Gardeners scope project and
either resubmit
or seek external
funding
. To reconstruct a section of the
Noosa Trailblazers tain bike track (k
Mountain Bike Club | ™ountain bike track (known as $12,133.00 $6,000.00 $ 6,000.00
Inc Secrets) so it is more resiliant to
rain events.
Organisation to
work with Council
QuIVAA To build a website and QR codes $7,510.00 $7,500.00 CDO to fully
to link people to support services. scope project and
either resubmit
or seek external
funding
a 16,373.00
Page 30 of 48Section 31
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
8 2022 – 2023 COMMUNITY GRANTS – THREE YEAR COMMUNITY ALLIANCE
AGREEMENTS
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/ Community Grants
Attachments 1. Community Alliance Agreements (1 July 2022 – 30 June 2025)
EXECUTIVE SUMMARY
Not Applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve 22/23 Three Year Community
Alliance agreements as provided in Attachment 1 to this report subject to adoption of Council’s
2022/23 budget.
REPORT
The purpose of this report is for Council to consider and approve the 2022-23 Three Year
Community Alliance agreements as provided in Attachment 1 of this report.
Refer to report titled ‘2022-23 Community Grants Program – Community Project Grants (Round
One) and Three Year Agreements’ presented to the Services and Organisation Committee
Meeting dated 7 June 2022 for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Support x Director Director
x Community Development x Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
x Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 31 of 48
Section 32
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Page 32 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Attachment 1 - COMMUNITY ALLIANCE AGREEMENTS (1 July 2022 — 30 June 2025
Recommended
Applicant N ial Conditi
pplicant Name Special Conditions Funding Saeceetarian
unsuccessful
To provide a facility which preserves, promotes and
interprets the natural and cultural heritage of Noosa that is
a . open to the public. Continue to make satisfactory progress
poorer Fistorieal Society on the Action Plan developed from the recommendations of $5,504.98
. the 2017 Situation Analysis. Annual funding is subject to the
approval of the previous year’s acquittal and necessary
insurance renewals
0 promote and encourage the Study and knowledge o
genealogy, heritage and local history; make records and
indexes of monumental inscriptions, parish registers,
4 - newspapers, genealogical and historical source material;
Cooroy Noosa Genealogical Produce publications, conduct workshops and hold regular
2 |and Historical Research Group _ _ $5,504.98
Inc meetings; Collect resources, share knowledge, maintain and
extend the holdings of a reference and research library for
both members and non members of the Noosa community.
Annual funding is subject to the approval of the previous
Operate a community theatre, including providing an
affordable, diverse and innovative program of performing
Noosa Arts Theatre arts events, offer development and engagement $8,257 48
opportunities for local volunteers and performers as well as
provide networking and information sharing opportunities for
the performing arts sector. Annual funding is subject to the
Operate a community training centre in Noosa to assist local
- - people seeking to gain employment. The Centre to provide
Noote Community Training case management, training and assessment for individuals $16,030.44
and groups in line with local hospitality industry and business
needs. Annual funding is subject to the approval of the
Operate a community radio station that offers presenter
Noosa District Community FM training and development to potential broadcasters in the
- Shire. Funding is conditional each year on Council receiving $8,257.48
Radio Assn Inc 5 -
a Satisfactory progress report on the strategic plan and a
satisfactory audited financial report which demonstrates that
Page 32 of 48Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Page 33 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Provide accessible, no/low cost, high quality support services
for people experiencing domestic and family violence in
. Noosa Shire, including counselling, referral, telephone
amily Support Centre). support and parenting programs. Participate in the Noosa $11,560.46
Social Services Hub, and actively participate on the Norther
Sunshine Coast Social Services Network - collaborating with
Network partners to support vulnerable individuals and
Raise the profile of disability issues and awareness; Promote
partnership across the disability sector and community
sector, Ensure a coordinated and strategic approach to
7 |Sunshine Butterflies disability services across communities; Increase $8,257.48
opportunities for people with a disability to access, participate
in and contribute to their communities; Provide quality
services to people with a disability and their families which
Provide case management support and short term
Salvation Army Property Trust |accommodation to families residing in the SHINE Houses. $16,766.91
Through partnership, provide emergency support services to
Provide high quality support services for people experiencing
hardship homelessness and at risk of homelessness in
Noosa Shire. Services include: emergency relief food,
bedding, clothing support through the Family Support Centre,
St Vincent de Paul including an after hours phone service, participating in the $11,560.46
Noosa Social Services Hub, facilitating weekly community
dinners, and actively participating on the Northern Sunshine
Coast Social Services Network - collaborating with Network
partners to support vulnerable individuals and families in
Provide high quality specialist homeless support services for
people experiencing hardship homelessness and at risk of
homelessness in Noosa Shire (not limited to young people).
Local service provision includes: emergency relief, laundry,
showers, emergency food, short-term accommodation,
You Turn financial literacy and other wrap-around support as required. $11,560.46
Participation in the Noosa Social Services Hub, and actively
participating on the Northern Sunshine Coast Social Services
Network - collaborating with Network partners to support
vulnerable individuals and families in Noosa Shire.
Management Annual funding is subject to the approval of the
Page 33 of 48Section 34
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Page 34 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
eae dE
Application does not
Association Inc .
funding.
Provide support and encourage participation for grass roots
sport, including the strategic delivery of opportunities to
12 Sunshine Coast Sports upskill non-playing roles (including governance), advocacy $5,000.00
Federation for community sport, celebration of local indiivudals' as —
playing and non-playing participants within the Noosa Shire.
Annual funding is subject to the approval of the previous
eee Protect Noosa residents and visitors in the marine
A . environment through: Education - Teaching public courses
ustralian Volunteer Coast . . - _
Safety Inspections; Search and Rescue - Patrols and Radio
Bases. Annual funding is subject to the approval of the
Provide rapid response rescue helicopter service across
es - Noosa Shire including primary rescues at the scene of an
LifeFlight Foundation Ltd accident; neonatal retrievals; inter-hospital transfers; and $11,560.13
search and rescues. Annual funding is subject to the
$131,381.40
Page 34 of 48Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
9 2022 – 2023 COMMUNITY GRANT PROGRAM – THREE SIGNATURE COMMUNITY
EVENTS GRANTS
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/ Community Grants
Attachments 1. Signature Community Events (1 July 2022 – 30 June 2025)
EXECUTIVE SUMMARY
Not Applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve the Three Year Signature
Community Events grants as provided in Attachment 1 to this report subject to adoption of
Council’s 2022/23 budget.
REPORT
The purpose of this report is for Council to consider and approve the 2022-23 Three Year
Signature Community Events grants as provided in Attachment 1 of this report.
Refer to report titled ‘2022-23 Community Grants Program – Community Project Grants (Round
One) and Three Year Agreements’ presented to the Services and Organisation Committee
Meeting dated 7 June 2022 for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Support x Director Director
x Community Development x Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health x Property
x Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 35 of 48
Section 36
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Page 36 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Attachment 1 - SIGNATURE COMMUNITY EVENTS (1 July 2022 — 30 June 2025)
pret frome owt | tg
. : . a: .__ |Reasons why
1) Temporary event application being lodged at least 6 weeks prior
to the event date to allow time for assessment and approval 2)
Cooroy Pomona Pomona King of the Providing an insurance Certificate of Currency for a minimum of
Lions Club Mountain $20,000,000 Public Liability cover with Noosa Council listed as an
interested party 3) Annual funding is subject to the approval of the
previous year's acquittal.
1) Temporary event application being lodged at least 6 weeks prior
Noosa Jazz Party. to the event date to allow time for assessment and approval 2)
2 Noosa Heads Jazz |Coordinate and deliver Providing an insurance Certificate of Currency for a minimum of $5,423.63
Club free to low cost jazz $20,000,000 Public Liability cover with Noosa Council listed as an a
events. interested party 3) Annual funding is subject to the approval of the
previous year's acquittal.
1) Temporary event application being lodged at least 6 weeks prior
to the event date to allow time for assessment and approval 2)
3 Noosa Open Noosa Open Studios Art [Providing an insurance Certificate of Currency for a minimum of $7.370.31
Studios Trail $20,000,000 Public Liability cover with Noosa Council listed as an ——
interested party 3) Annual funding is subject to the approval of the
previous year's acquittal.
1) Temporary event application being lodged at least 6 weeks prior
to the event date to allow time for assessment and approval 2)
Festival yn Noosa Anywhere Festival |6°9)999.000 Public Liability cover with Noosa Council listed as an $7,613.00
Noosa Anywhere : Providing an insurance Certificate of Currency for a minimum of
interested party 3) Annual funding is subject to the approval of the
previous year's acquittal.
Noosa Alive 2023-2025. 1) Temporary event application being lodged at least 6 weeks prior
Coordinate and deliver to the event date to allow time for assessment and approval 2)
Noosa Alive free and low cost events {Providing an insurance Certificate of Currency for a minimum of $11,561.01
as part of the Noosa Long |$20,000,000 Public Liability cover with Noosa Council listed as an _—
weekend annual multi-arts |interested party 3) Annual funding is subject to the approval of the
and cultural festival. previous year's acquittal.
Event to be
. funded under
arnival -
Projects -
Events.
$43,528.97
Page 36 of 48Section 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
10 2022 – 2023 COMMUNITY GRANTS – THREE YEAR FESTIVE SEASON EVENT
GRANTS (1 JULY 2022 – 30 JUNE 2025)
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/ Subject/ Community Grants
Attachments 1. FESTIVE SEASON EVENT GRANTS (1 July 2022 – 30 June 2025)
EXECUTIVE SUMMARY
Not Applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve Three Year Festive Season
Event grants provided in Attachment 1 to this report subject to adoption of Council’s 2022/23
budget.
REPORT
The purpose of this report is for Council to consider and approve the 2022-23 Three Year
Festive Season Event Grants as provided in Attachment 1 of this report.
Refer to report titled ‘2022-23 Community Grants Program – Community Project Grants (Round
One) and Three Year Agreements’ presented to the Services and Organisation Committee
Meeting dated 7 June 2022 for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Support x Director Director
x Community Development x Financial Services
Community Facilities Fleet
Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health x Property
x Revenue Services
Executive Services X Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 37 of 48
Section 38
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Page 38 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Attachment 1 - Festive Season Event Grant (1 July 2022 — 30 June 2025
Tae Posen ES] tpetcntnen a
. . Recommended . Reasons why
Funding is subect to: Temporary event application being lodged at
least 6 weeks prior to the event date to allow time for assessment
Cooroy Chamber of . - and approval 2) Providing an insurance Certificate of Currency for
Commerce Inc Christmas in Cooroy $7,706.98 a minimum of $20,000,000 Public Liability cover with Noosa
Council listed as an interested party 3) Annual funding is subject to
the approval of the previous year’s acquittal
Funding is subect to: Temporary event application being lodged at
least 6 weeks prior to the event date to allow time for assessment
Cooroy Pomona Lions . . and approval 2) Providing an insurance Certificate of Currency for
2 NC Pomona Night of Lights $2,642.39 | minimum of $20,000,000 Public Liability cover with Noosa
Council listed as an interested party 3) Annual funding is subject to
the approval of the previous year's acquittal
Funding is subect to: Temporary event application being lodged at
least 6 weeks prior to the event date to allow time for assessment
3 Kin Kin Community Group |Kin Kin Community $1651.50 and approval 2) Providing an insurance Certificate of Currency for
Inc. Christmas _ a minimum of $20,000,000 Public Liability cover with Noosa
Council listed as an interested party 3) Annual funding is subject to
the approval of the previous year’s acquittal
Funding is subect to: Temporary event application being lodged at
least 6 weeks prior to the event date to allow time for assessment
Noosa Christian Outreach |Carols on the River, and approval 2) Providing an insurance Certificate of Currency for
Centre Noosaville Lions Park $8,807.98 a minimum of $20,000,000 Public Liability cover with Noosa
Council listed as an interested party 3) Annual funding is subject to
the approval of the previous year's acquittal
[S|ivNooss Stadesincne) [WEEVeM —|so004e users me |
Noosa Marina (auspiced Funding is subject to: Annual funding is subject to the approval of
Application
Hastings Street Santa's Beach Hut on Noosa $0.00 does not meet
Association Inc Main Beach . criteria for
funding.
Funding is subect to: Temporary event application being lodged at
least 6 weeks prior to the event date to allow time for assessment
Tewantin Noosa Lions : . and approval 2) Providing an insurance Certificate of Currency for
T |otub Inc Australia Day Celebrations $11,009.97 | 5 minimum of $20,000,000 Public Liability cover with Noosa
Council listed as an interested party 3) Annual funding is subject to
the approval of the previous year’s acquittal
Page 38 of 48Section 39
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Page 39 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Funding is subect to: Temporary event application being lodged at
least 6 weeks prior to the event date to allow time for assessment
Peregian Family & Friends . and approval 2) Providing an insurance Certificate of Currency for
Assoc. Peregian Beach Carols $3,853.48 | 5 minimum of $20,000,000 Public Liability cover with Noosa
Council listed as an interested party 3) Annual funding is subject to
the approval of the previous year’s acquittal
$41,177.28
Page 39 of 48Section 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
11 REGIONAL ARTS DEVELOPMENT FUND (RADF) – GRANT RECOMMENDATIONS
2021-22
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/Subject/RADF
Attachments 1. RADF Grant Recommendations Round 17
EXECUTIVE SUMMARY
The Regional Arts Development Fund (RADF) supports cultural activity through the professional
development and employment of arts and cultural workers in regional Queensland. RADF is a
partnership between State Government, through Arts Queensland and Noosa Council.
The RADF Committee is chaired by Councillor Karen Finzel and comprises external
professional arts industry representatives with Council officers in supporting roles.
8 applications were received and The RADF Committee has recommended 6 applications for
funding, totalling $25,807.00.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 June 2022 and approve the Regional Arts
Development Fund recommendations for Round 17 as outlined in Attachment 1 to the report.
REPORT
Regional Arts Development Fund (RADF) grants have been offered by Council since 2014
through a partnership between Noosa Council and the Queensland Government through Arts
Queensland.
This report covers the second RADF grant round for 2021-22, which closed on 6 April 2022.
Promotion of this RADF grant round included media releases to newspapers. Additional
information was then posted on Council’s website, circulated to Council’s arts database and
placed on social media (Facebook).
Support to applicants was provided by the Arts and Culture Development Officer, the
Community Development Officer and the Grants Officer. Staff attended face-to-face meetings
with individual applicants and responded to telephone enquiries and emails.
As per the Community Grants Policy all RADF applicants were required to speak to a grants
officer to discuss their project and get support through the application process.
Assessment
RADF applications were assessed against the following generic RADF assessment criteria:
Will the project develop the paid artist’s professional life? (Quality)
Will the project benefit the community, both directly and indirectly? (Reach/Impact)
Is the project well planned and achievable? (Viability)
Will the project increase the sustainably of quality and diverse creative communities?
(Reach/Impact)
Page 40 of 48
Section 41
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
They were also assessed against the Noosa RADF Committee’s two priority areas for 2021-22:
Strengthening Community
Space and Places
5 of the 6 successful applications addressed one of these priority areas.
A total of 8 applications requesting $34,752.00 were received and assessed by the RADF
committee.
In accordance with RADF Guidelines, committee members are required to declare any conflicts
of interest and once declared the committee member is then not involved in related
deliberations. In this round, 3 members of the committee declared a conflict of interest for 3 of
the applications.
The RADF Committee has recommended 6 applications for funding, totalling $25,807.00. The
projects recommended for funding are excellent in quality and diversity, and will employ quality
artists and arts workers who will engage in valuable arts and cultural activities across the shire.
Previous Council Consideration
Since 2014, Noosa Council has had a RADF partnership with Arts Queensland. As part of this
partnership, Noosa Council is able to offer grants to artists and arts organisations within the
Noosa Shire. These are assessed by the RADF committee and approved by Council twice each
year.
Finance
RADF is a partnership between the State Government, through Arts Queensland and Noosa
Council.
Council has a funding agreement which runs from October 2021 to September 2022 with Arts
Queensland and Council’s contribution is funded in the 2021/22 budget.
The next round of RADF grants (Round 18) are scheduled to be open in August - September
2022 for projects delivered in the 2023 calendar year. These grants will be funded out of the
2022-23 RADF program.
Council has received notification that in 2022, an annual RADF application will not be required
for the 2022-23 RADF program. Council is waiting on further correspondence from Arts
Queensland that will outline a continuation of the 2021-22 funding agreement to 2022-23 while
Arts Queensland review the RADF program.
Risks & Opportunities
There are no risk implications.
Consultation
External Consultation - Community & Stakeholder
The following RADF Committee members:
- Cr Karen Finzel (Chair)
- Jane Rivers
- Dr Liz Ellison
- Trevor Purvis
- Duncan McQueen
- David Bentley
Partnerships Manager, Arts Queensland
Cr Karen Finzel was sick on the mediation meeting day. The Community Development Manager
took her place as chairperson. Dr Liz Ellison and Trevor Purvis were also unable to attend but
provided comments prior to meeting.
Page 41 of 48
Section 42
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Internal Consultation
Director Community Services
Libraries and Galleries Manager
Gallery Director
Community Development Officer – Arts and Culture
Grants Officer, Community Development
Community Development Officer
Management Accountant
Community Development Manager
Departments/Sections Consulted:
Chief Executive Officer x Community Services x Corporate Services
Executive Support x Director Director
x Community Development x Financial Services
Community Facilities Fleet
x Libraries & Galleries ICT
Local Laws Procurement
Waste & Environmental Health Property
Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Director Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 42 of 48
Section 43
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Page 43 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Attachment 1
Attachment 1 RADF Grant Recommendations Round 17
fener [Preemie Teeter | Semaine [amount | eco
Applicant Project Title Project Description Special Conditions Recommended Reasons why
Press Gang and Book |Beyond Printand |A series of workshops at Wallace House to
Makers, Paper Makers] Book developing techniques and processes with print
- Noosa Arts and and book maker Dr. Glen Skien. Follow-up
Crafts Association as community activities will share the knowledge $4,820.00
auspice gained.
Noosa Chorale Noosa Chorale A trial vocal development programme will be
Vocal conducted for Noosa Chorale members, mostly
Development untrained singers, to complement the choir’s $4,124.00
Workshops rehearsal program.
Julia Carter Inspirational Book |Visual artist creating an art book of own paintings |Funding is conditional on:
Production with and quotes, with a launch event to share artist's |A revised budget to
Community Launch| process and history. reflect reduced funding in
Event consultation with $2,500.00
Council's Arts and Culture
Officer
Noosa Arts Theatre Lighting The Boy __|A lighting design workshop for emerging Sunshine |Funding is conditional on:
From Oz Coast lighting designers to be held during the A revised risk
Noosa Arts' production of the musical management plan in
extravaganza, The Boy From Oz. consultation with $4,545.00
Council's Arts and
Cultural Officer
Emilia Cilento FOR THE WORLD |! |Learning new art forms through mentorship and ___|Funding is conditional on:
LOVE solo collaboration with creatives from Noosa andthe |Resubmission of budget
exhibition SEQ region, culminating in an exploratory body of |in consultation with
work and debut solo exhibition at Thomas Council's Arts and $4,800.00
Surfboards. Cultural Officer
Page 43 of 48Section 44
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Page 44 of 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Megan Rowland Imposter - 2nd Imposter is an inter-disciplinary performance
Stage series involving movement, projected image and
sculptural elements exploring the poetics of the $5,000.00
ordinary. This project is the second stage
development and multiple public performances.
Saren Dobkins Art Bytes Back A series of artworks that will stimulate Further
conversations around tolerance, inclusion and self. information
determination as drawings, prints and videos, to required.
engage and broaden audience and increase skill Council CDO to
sets. work with
applicant to
apply in future
rounds or seek
external funding
Cooroy Future Group -|First Nations Initial research into the development of a Cooroy Further
Butter Factory Arts Pottery Program Butter Factory First Nations pottery program information
Centre through attendance at the Australian Ceramics required.
Triennale 2022 in Alice Springs which features Council CDO to
First Nations ceramics. work with
applicant to
apply in future
rounds or seek
external funding
Page 44 of 48Section 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
12 FURTHER REPORT - COUNCILLOR REPRESENTATION ON VARIOUS BOARDS,
EXTERNAL ORGANISATIONS AND WORKING GROUPS 2022
Author Chief Executive Officer, Scott Waters
CEO’s Office
Index ECM/ Councillors/Mayor-Governance & Administration
Attachments Nil
EXECUTIVE SUMMARY
A report was submitted to the Ordinary Meeting dated 19 May 2022 and a number of councillor
appointments were made to various groups. The purpose of this report is to discuss and correct
some appointments made via resolution at this meeting.
1. Climate Change Groups: There was an error in the report and resolution dated 19 May in
relation to the items listed at N. Climate Change Response Plan Group and O. Climate
Change Adaption Plan Project Control Group. The details are noted in the report below
and the correct amendments noted in the Recommendation provided in this report.
2. Girraween Sporting Complex: At the meeting on 19 May, there was discussion regarding
a possible Councillor appointment to a Girraween Sports Complex Committee to which
the CEO advised he would investigate if this group is in existence and make an
appointment if required.
RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Ordinary Meeting dated 19
May 2022 and the further report to the Services and Organisation Committee Meeting dated 7
June 2022 and make the following Councillor appointments (noting that these supersede any
prior appointments):
A. Appoint Cr Stewart - Mayor as Chair and Cr Stockwell and Cr Wegener to the Climate
Change Response Project Control Group; and
B. Appoint Cr Wilkie as Chair, and Cr Finzel and Cr Lorentson to the Climate Change
Response Plan Community Reference Group.
REPORT
1. Climate Change Groups:
The resolution from the Ordinary Meeting dated 19 May 2022 included the following
details that have since been noted as incorrect:
“N. Climate Change Response Plan
The CCRP provides high level guidance and direction to the project team on
information gathering (including scope) involved in informing the CCRP, methods
for engaging relevant key stakeholders and groups, and the content of the final plan.
It is proposed that Cr Stewart be appointed as Chair and Cr Stockwell and Cr
Wegener be appointed to the Climate Changer Response Plan Committee.
O. Climate Change Adaption Plan (CCAP) Project Control Group (PCG)
The CCAP PCG provides high-level guidance and direction to the project team on
both the processes involved in conducting the background assessment report,
assessments and the content of the final Climate Change Adaptation Plan. This
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includes ensuring relevant public and private interests are considered and
nominated deadlines are being met. The Group comprises three Councillors, the
CEO (ex officio), three Directors and the Principal Strategic Planner.”
The correct advice from staff is that:
The “Climate Change Response Plan” group is no longer in existence and
accordingly no appointment is now required.
The “Climate Change Adaption Plan (CCAP) Project Control Group (PCG)” is
incorrectly named and should read: “Climate Change Response Project Control
Group”;
The Climate Change Response Plan Community Reference Group was
inadvertently left off the previous report and is now being added to the Councillor
appointments via the recommendation noted above.
Supporting information is below for the Items A, B in the Recommendation:
A. Climate Change Response Project Control Group
Provides high-level guidance and direction to the project team on implement of the
CCRP, including assessing options for project delivery and methods for community
involvement. The PCG assists with ensuring relevant public and private interests
are being appropriately considered and cross-departmental input is provided.
It is proposed that Cr Stewart – Mayor be appointed as Chair, and Cr Stockwell and
Cr Wegener be appointed to the Climate Change Response PCG.
B. Climate Change Response Plan Community Reference Group
Council established a community reference group in relation to its Climate Change
Response Plan to assist with climate planning and contribute to practical solutions.
The establishment of the group included investigating options for the formation of a
supporting Youth Reference Group, or the like, to help contribute to the group.
Council sought nominations from the community via an EOI process and appointed
members from a broad cross-section of the community and this included youth
representatives from the Noosa Environmental Education Hub.
It is proposed that Cr Wilkie be appointed as Chair, and Cr Stockwell and Cr
Wegener be appointed to the Climate Change Response Plan Community
Reference Group
2. Girraween Sporting Complex
There are two main external user groups that staff meet with on an “as needs” basis.
There are no formal meetings (as there are for the Noosa District and Cooroy Sports
Complexes). As there is no formal committee, it does not require a Councillor appointee.
Councillors can be invited as guests to the informal meetings if the need arises.
Previous Council Consideration
Council made a range of appointments to the various Boards, Groups and Committees in May
2020 and again in May 2022.
Finance
Nil.
Risks & Opportunities
Nil.
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 JUNE 2022
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Councillors
Departments/Sections Consulted:
X Chief Executive Officer x Community Services Corporate Services
Executive Officer x Director Director
Executive Support x Community Development Financial Services
Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services x Environment & Sustainable Development Infrastructure Services
Director x Director Director
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
x Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
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6. REPORTS FOR NOTING BY THE COMMITTEE
Nil.
7. CLOSED SESSION
Nil.
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