2022-06-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                         7 JUNE 2022


      o     request quote(s) from one or more suppliers on the ROPS on an as required basis
            for fixed term services utilising the rates provided within the Schedule of Pricing or on
            other rates or lump sum price as agreed.
     Inclusion onto this ROPS does not provide a guarantee of work during the term of this
      Contract.
     The ROPS is to be awarded to the suppliers listed for an initial term of two (2) years plus
      two (2) further term extensions of up to two (2) years subject to satisfactory performance.
     The tender evaluation panel completed the evaluation process and considered the
      suppliers listed in the recommendation below to be the most advantageous to Council.
     83% of the suppliers recommended for inclusion to the ROPS are locally based. Twenty-
      one (21) suppliers are located in the Noosa local government area, with a further fourteen
      (14) suppliers from the Sunshine Coast or Gympie local government areas.

RECOMMENDATION
That Council note the report by the Buildings and Facilities Coordinator to the Services &
Organisation Committee Meeting dated 7 June 2022, and
A.    Award Contract No. T000067 for a Register of Pre-qualified Suppliers for the Provision of
      Trade Services for a period of two (2) years commencing on 23 June 2022 to the suppliers
      listed in Attachment 2 to the report.
B.    Subject to satisfactory performance of the suppliers, authorise the CEO to approve the
      option to extend the contract at the expiry of initial term for a further two (2) terms of up to
      two (2) years each ending on 22 June 2028.

REPORT
1.        Background
Council’s current panel arrangement for RPQS Trade & General Maintenance Services
(Contract No.1718T026) is scheduled to expire on 22 June 2022. This current arrangement
includes 15 active suppliers.
Approximate historical expenditure for trade services was as follows:

                                     Calendar Year       Invoiced Value
                                         2021              $2,278,990
                                         2020              $1,120,674
                                         2019              $1,440,842
In accordance with Part 3 of the Local Government Regulations and Council Procurement
Policy, Council invited written tenders for the provision of various trade services. The ITT was
issued as a schedule of rates contract for an initial contract term of two (2) years, plus two (2)
further terms of up to two (2) years each at Council’s sole discretion, and subject to satisfactory
performance.
Council invited written tenders via the Council VendorPanel e-portal on 1 April 2022 and
advertised the tender within the Noosa Today publication on 8 April 2022, with responses
closing on 6 May 2022.
Forty-five (45) responses were received within the VendorPanel e-portal from the following
suppliers in alphabetical order:

     All Coast Drainage, A.G ZAHN & L.J ZAHN t/as
     Alpha Screens & Glass, Buckhill Pty Ltd t/as

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