2022-06-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                           7 JUNE 2022


Suppliers shall be engaged under this ROPS applying the Panel Management Plan as a guide.
The Panel Arrangement Management Plan is used by contract managers to document all key
information about how the ROPS will be utilised. The Panel Management Plan recommends the
engagement of local suppliers only for all procurements less than $200,000 where practical.
The Panel Management Plan recommends an evaluation criterion is included that supports the
local economy for all procurements greater than $200,000.
Previous Council Consideration
Nil
Finance
Trade services are engaged on an as needs basis under a schedule of rates utilising existing
budget from capital and operational expenditure. Historical expenditure for trade services was
between $1 and $2m per year, and it is anticipated that the expenditure on this ROPS will also
be approximately $1 to $2m per year.
Risks & Opportunities
The establishment of a ROPS reduces the risks associated with engaging these services
ensuring that approved suppliers have the appropriate insurances.
The ROPS also is an effective way to reduce the workload on both Council and contractors to
undertake work in a timely manner, while still ensuring compliance with Council’s Procurement
Policy.
The development of a Panel Management Plan will provide internal staff guidance in relation to
the selection of contractors from the panel and assessment of contractor performance.

 Safety Risks                                       Mitigation
 The Suppliers fail to ensure the work is           Prior to commencement of services, the
 conducted safely and in accordance with            Suppliers management plans, Safe Work Method
 minimum standards.                                 Statements, Job Hazard Analysis (or similar) and
                                                    other documentation will be submitted, reviewed,
                                                    and accepted by Council.

                                                    Council will undertake surveillance, regular safety
                                                    audits and inspections throughout the
                                                    construction period.



 Resource Risks                                     Mitigation
 Quality, safety, and service are affected due to   The Suppliers have nominated capable
 resource shortages.                                personnel for the services sought here and can
                                                    add additional and appropriately skilled
                                                    resources as required.
                                                    Council can engage the services of Suppliers of
                                                    this ROPS in the event of a Supplier being
                                                    unable to supply services. Council will regularly
                                                    monitor any patterns where the Suppliers are
                                                    unable to provide trade services as required, and
                                                    review as per conditions of contract.

Consultation
External Consultation - Community & Stakeholder
Nil




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