2018-08-07 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                            7 AUGUST 2018


BRANCH ACTIVITIES                       RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                         THE NEXT QUARTER
Plan and deliver a range of Heritage     Digitization and data capture of               Complete upload of cemetery              Prepare data for development of
projects and activities                    cemetery records complete                        records to ECM                             cemeteries public search tool
                                         Grant funding application for                  Select consultant to support             Refine options for implementing
                                           Remembrance Day successful                       coordination of Remembrance Day            cemeteries public search tool
                                         Successful program of Heritage Month             event, commence planning of              Deliver Family History Month
                                           events delivered                                 event                                      programs
                                         Photography for Then and Now project           Develop project plans for 2018/19        Commence work on 2018/19 budget
                                           completed                                        budget initiatives                         initiatives
                                                                                          Establish new Heritage Unit with
                                                                                            Heritage Coordinator role
Plan and deliver a range of engaging       355 people attended the Helen Garner         Deliver winter school holiday            Deliver September School Holiday
public library programs which support        event held at The J in June.                   program                                    program.
reading, learning and literacy             Delivered local-author literary panel        Develop September school Holiday         Hosting of Goombuckar Cultural
                                             event based on war stories to tie in           program.                                   Indigenous Bus in September for
                                             with Anzac Day at the Cooroy RSL,            Begin discussions around                   Indigenous Literacy Day.
                                             with positive feedback from the
                                                                                            relocating programs back into the
                                             community.
                                                                                            newly refurbished library.
                                           Completed 9-week Volunteer Tutor
                                             Training course and have 9 new               Tiny Houses presentation
                                             trained literacy tutors in the program.        delivered by Pokadot Communities
                                           Delivered Easter School Holiday                discussing sustainable housing
                                             program. 6 events with over 371                options and community benefits, to
                                             attendees.                                     be delivered in July and October.
                                           Secured Leigh Sales for high-profile
                                             literary event to be hosted in early
                                             2019.
Business as Usual activities               Total April – June 2018 Library              Recruit to the two vacant full-time      Roll our staff training as per the
                                             visitors: 37,433 (Cooroy & Mobile              library positions.                         2018/19 branch training plan and
                                             Libraries only)                              Onboard and train four new casual          budget.
                                           Total April – June 2018 Library items          library assistants.
                                             loaned: 111,002                              Finalise plans for 2018/19 Branch
                                           Finalised the EOFY accounts.                   and Risk Management Plan and
                                           Commenced planning for 2018/19                 submit for approval.
                                             Branch and Risk Management Plan.             Continue work with Civil Works on
                                           Participated in external WHS audit.            Wallace Park Precinct pavement
                                             Auditors visited Cooroy Library and            upgrade to complete final sections,
                                             achieved a highly satisfactory result          scheduled for completion early
                                             on the audit.                                  2018/19 financial year.

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