2018-08-07 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                            7 AUGUST 2018


BRANCH ACTIVITIES                       RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                        THE NEXT QUARTER
                                                CRMs – From 01/07/2017 to
                                                  30/06/2018 - Completed 97 CRMs
                                                Assisting the cemetery officer
                                                  when required due to workload or
                                                  leave.
Cemeteries
Transfer paper cemetery records to T1      Scanning of paper records complete           Carry out ‘ground truthing’ of          Investigate a suitable public search
                                             and in ECM                                     cemetery burial and ash sites to          system for public use on Council’s
                                                                                            ensure sites match council records        website. This will provide a public
                                                                                          Update council’s GIS records in           ‘self-help’ facility enabling the public
                                                                                            Interamaps following the ‘ground          to locate family/friends burial records
                                                                                            truthing’ exercise                        and location.
Business as Usual activities               44 burials & 35 ashes for the year.          Commence the replacement of the         Complete Pomona fence
                                           Tewantin and Pomona burial numbers             Pomona Cemetery boundary                  replacement
Conduct burials at 3 cemeteries and          less than expected, however Cooroy             fence.
maintain cemeteries in good condition        was more than expected.                      Ongoing maintenance of the 3
and implement Cemeteries Business          Burial numbers have previously                 Cemeteries
Continuity Plan                              averaged approximately 50 each year,
                                             however last year and this year, we
                                             have seen a decrease.
                                           A wet latter half of the financial year
                                             weather caused difficulties with trench
                                             stability at the Tewantin cemetery, so
                                             safety measures are in place for both
                                             staff & the public to prevent accidents
                                             from trench wall collapses
                                           A burial trench safety fence has been
                                             purchased to prevent staff & the public
                                             from accidently falling into an open
                                             trench
                                           Development of 3 new garden beds in
                                             the bush gardens allowed for an
                                             additional 120 future ashes
                                             internments.
                                           The ageing of cemetery monuments
                                             has led to a significant number being
                                             unstable. Work has completed to
                                             secure these monuments.


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