2018-08-07 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                         7 AUGUST 2018


CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES                      RECENT ACHIEVEMENTS                         CURRENT PRIORITIES                         THE NEXT QUARTER
Financial Services

Budget                                    2018/19 budget has been finalised         Finalisation of budget review 1          Lessons learnt session with
                                            and adopted by Council.                     (BR1) for relevant 2017/18                 Financial Services branch staff to
                                          Further refinements to enterprise           carryovers.                                identify improvement opportunities
                                            budget system (EBS) to enable its         Ongoing monthly budget reporting           for the 2019/20 budget process.
                                            use for budget reviews.                     and support.
Assets                                    Reconciliation of road assets             Finalise the capitalisation of           Following successful review of the
                                            between pavement management                 constructed and developer                  sealed roads reconciliation, develop
                                            system, GIS and Technology One              contributed assets to complete the         a roadmap for validating the asset
                                            (T1) system completed.                      year-end process.                          register for other asset classes (e.g.
                                          Revaluation of roads, land,               Asset procedures to be reviewed to         stormwater, gravel roads).
                                            stormwater parks and other asset            streamline processes and improve         Continue capitalisation of
                                            classes complete.                           efficiency and transparency.               constructed assets asset register to
                                                                                                                                   eliminate backlog.
Statutory Reporting, Risk Management      Interim QAO audit completed.              Preparation for 2017/18 year-end         Preparation for final QAO audit for
and Audit Compliance                      Further improvements made to                financial statements.                      2017/18 financial statements.
                                            creditor processes to mitigate fraud      Finalisation of review of financial
                                            risk.                                       system access by users.
Treasury, Investments and Banking         QTC loans for capital projects            Rollout of new customer service          Reinvestment of surplus cash
                                            (Planning Scheme & North Shore              EFTPOS devices.                            following July rates run.
                                            Campground) drawn down in June.           Participation in T1 enterprise cash
                                          Investment portfolio managed to             receipting implementation.
                                            ensure optimal return for Council in      Engage QTC to undertake a liquidity
                                            alignment with Investment Policy            review to ensure Council’s cash,
                                            requirements.                               debt and investment approaches are
                                                                                        best practice moving forward.
Business As Usual Activities              Monthly financial performance             Year end performance plan reviews        Refine the grant reporting process to
                                            reporting.                                  for all staff.                             ensure transparency of timing and
                                          Fringe Benefits Tax return                                                             availability of grant funds.
                                            completed.                                                                           Develop 2018/19 performance plans
                                                                                                                                   for all staff.




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