2018-08-07 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                   7 AUGUST 2018


BRANCH ACTIVITIES                              RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                         THE NEXT QUARTER
Capital Works Program                             The 5-year program was adopted by           Development of a 10-year capital         Have a draft 10 year capital
- The development from a 5yr capital                Council at the budget meeting.                works program has commenced.               program prepared for a Councillor
works program to a 10-year capital                                                              The development of a more detailed         workshop.
works program that is aligned to                                                                  project priority scoring system.
Councils long term financial planning.
Business as Usual activities                      Completion of customer requests              Ensure customer enquiries are           Further develop systems and
                                                    continue to be undertaken by staff.           being addressed in a timely manner.        processes to better respond to
                                                  Regular traffic counts are                                                               technical enquiries relating to
                                                    undertaken every week. New staff                                                         technical issues.
                                                    members have improved on past                                                          Developing a more mature process
                                                    processes.                                                                               for traffic counters and looking to
                                                  All fixed traffic counters were                                                          have less reactive counter request
                                                    repaired and are now operational.                                                        in the future.


Buildings & Facilities
Align to Council’s mobility system and            Ongoing development and use of              Manage Work Order completion and         Ongoing utilisation of the system
roll out                                            mobility system that are aligned to           closure.                                   and devices provided.
                                                    Council’s asset management                  Manage reporting on works                Additional training being undertaken
                                                    systems                                       completed and insert into T1.              when needed.
Compliance auditing of shire wide                 Continue priority inspections.              Documentation loaded to ECM              Council owned buildings audited.
assets to ensure legislative                      Electrical inspections of distribution      Continued compliance checks.             Additional properties added to the
requirements are being met                          and power circuits in remote                                                             planned scheduled compliance
                                                    locations.                                                                               maintenance.
Create a critical asset register to align to      Register populated for high level           Continued asset capture and              Ongoing asset accuracy reporting.
asset management objectives                         assets.                                       populate register for renewed
                                                                                                  assets.
Undertake condition assessments of                Scheduled amenities condition               Complete condition assessments           Finalise condition assessments.
public amenities                                    assessment with external support.           Collating data.                          Finalise collected data into asset
                                                                                                                                             management system.

Delivery of 90% of Capital Works                  Reviewed capital works program              Continued monitoring of project          Ensure projects meeting milestones.
Program as approved by CWE                        Continue to track and ensure capital          milestones and financial tracking.       Financial projections are on target.
                                                    works completion.                                                                      Close out completed projects.
                                                  New capital works projects identified
                                                    and tracking.



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