2018-08-07 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   7 AUGUST 2018




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                       7 AUGUST 2018

             DEED OF AGREEMENT is made on            day of      2017
             BETWEEN: The Noosa Shire Council of 9 Pelican Street, TEWANTIN QLD 4565
             (Council)
             AND: The Cooroy Memorial Hall Association Incorporated (the CMHA) of 32 Spitfire
             Lane, Cooroy, 4563

             1. Background
                a) Council agreed to accept Trusteeship of the Deed of Grant in Trust (DOGIT)
                   for Lot 1 on Crown Plan C56038 on which sits the Cooroy Memorial Hall and
                   the Cooroy RSL Services and Citizens Memorial Club at it Ordinary Meeting
                   of the 20 October 2016.
                b) In resolving to accept the Trusteeship, Council also requested that further
                   consultation be undertaken with the Cooroy community and the Department of
                   Mines and Natural Resources about possible future uses and management of
                   the Cooroy Memorial Hall.
                c) At the Noosa Council Ordinary Meeting held on 20 April 2017 Council agreed
                   to:
                      (i) | Enter into an agreement to lease the Cooroy Memorial Hall with the
                           Cooroy Memorial Hall Association Inc. (the CMHA) for the purpose of
                           the Association undertaking the schedule of maintenance and
                           upgrade works as per attachment 1;
                      (ii) Enter into a five year lease (with the terms and conditions of the
                           lease being similar to other community hall lease arrangements) for
                           the CMHA to manage and operate the Cooroy Memorial Hall, subject
                           to the CMHA satisfactorily completing the schedule of maintenance
                           and upgrade works as per attachment 1 and producing a final
                           business plan; and
                      (iii) Allocate up to $192,000 from Heritage Levy funds towards the
                           Cooroy Hall maintenance and upgrade works on the proviso that the
                           CMHA match these funds dollar for dollar either in cash or via grants,
                           donations of goods or the provision of in kind services.

                d) The CMHA agrees to expend and acquit all approved funding it may receive
                   from Council pursuant to the operation of this Agreement and as otherwise
                   instructed in writing by Council.
                e) This Deed of Agreement details the roles, responsibilities, and arrangements
                   with regard to the maintenance and upgrade works outlined above.

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