2018-08-07 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                     7 AUGUST 2018


This report relates to the final quarter of the 2017/18 financial year for the Operational Plan and
some management KPIs.

1.    OPERATIONAL PLAN UPDATE

Only the major initiatives are included in the Operational Plan with day to day “business as usual”
activities included in Branch Plans.

The Branch Plans are being used by Managers to manage day to day activities. They are an
effective tool for ensuring that all of the “business as usual” activities are undertaken and that any
minor projects are followed through. They are reported to Council by Directors on a quarterly
basis and those reports are on this round of Council meetings.

Details of each Operational Plan project is set out in Attachment 1 with an assessment of
whether the issue in completed, on track or behind schedule. Comments are also provided for
the information of Councillors about the status of each issue. It is important to note that this is
“as at 30 June” i.e. the end of the fourth quarter and in some instances, the actions have been
advanced further since that time.

There are 30 initiatives in the Operational Plan. The current status of those projects compared to
the previous quarters is:

Status                  Quarter 1           Quarter 2            Quarter 3           Quarter 4
                    (July – Sept 2017)    (Oct - Dec 2017)   (Jan - March 2018)   (Apr – June 2018)
Not started                 3                    2                   1                   0
Behind Schedule             6                    6                   4                   7
On Track                   23                   22                  22                   14
Completed                   1                    3                   6                   12

(Note that some of the initiatives and the Operational Plan have more than one action so there are more
than 30 statuses listed above).

As this report deals with the finalisation of the 2017/18 Operational Plan, details of each of the 7
initiatives that are behind schedule are set out below:
 Ongoing negotiations with the Queensland Government regarding Noosa River
     management
     Initial negotiations with the State government have not made much progress. In the
     meantime, we have developed the Noosa River Plan which is about to go to public
     consultation. Some of the proposed outcomes of the draft Noosa River Plan will depend on
     successful negotiations with the State government regarding management arrangements for
     the river. However, it should be noted that many of the proposed outcomes in the draft Noosa
     River Plan will not require any State government input.
 Finalise Environment Policy and Strategy and commence implementation
     The development of our environment policy is behind schedule but now progressing. A
     Councillor workshop has been held, a community forum undertaken and specific engagement
     with environmental groups is underway. Although likely to be finalised later than expected,
     the project is now progressing well.
 Develop a Regional Art Gallery Strategy
     This was delayed due to the recruitment of our new Regional Gallery Director. Our new
     Gallery Director is now on board and the development of the strategy has commenced.




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