2018-08-07 Services and Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   7 AUGUST 2018




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                  7 AUGUST 2018

               Attachment 1
               PROPOSED MAINTENANCE AND UPGRADE OF THE COOROY MEMORIAL HALL
                                  Cooroy Memorial Hall Association Inc., April 2017.

               1. BACKGROUND
               This building report has been prepared by the Association to be submitted to Noosa Shire
               Council (Hall Trustees), as part of an application for the Association to be granted
               management rights to the hall.
               Council has indicated to the Association that their application needs to include a building
               report outlining the proposed actions and expenditure required to rectify urgent maintenance
               issues, and carry out desirable upgrades to various hall facilities.

               2. PROJECT LOGISTICS
               The Association proposes to deliver the project by engaging a Registered Builder as the
               Principal Contractor & Project Manager. The Principle Contractor will effect Contractors
               Insurance & Public Liability Insurance for the project, while the Association will effect
               Volunteer Insurance to cover volunteer workers not otherwise covered. Sub-Contractors
               engaged by the Principle Contractor will be self-insured.
               With regard to the estimates of costs, the labour, plant and materials for all work has been
               estimated at current market rates, regardless of whether paid for with cash or received as
               donated/in-kind support. It is impossible at this stage of the project to accurately assess the
               amount of donated materials/volunteer labour support that will be received, except to say
               that the detailed estimates indicate approximately 50% labour content — some trade skills will
               have to be paid for, but probably 40% will be builder’s labourer work and will be unpaid
               volunteer/in-kind support.

               3. HALL MAINTENANCE
               The hall maintenance required to be carried out was identified in inspections and detailed in
               the report by Independent Building Inspections (IB! Report 2016). This report allocated
               various priorities to the maintenance issues and a copy is attached to this report as
               Appendix 3.
               The Association and its advisors including a Registered Builder, have carried out further
               inspections of the hall and prepared budget estimates to undertake all maintenance
               identified in the IBI Report. The estimated cost of this work is approximately $148,000;
               excluding upgrades to facilities, and some maintenance which would be obviated by
               upgrades.

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