2022-03-08 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                       8 MARCH 2022


2.          Tender Invitation
In accordance with Part 3 of the Local Government Regulations and Council Procurement Policy,
Council invited written tenders for the provision of dredging services. The invitation to tender was
issued as a schedule of rates contract for an initial contract term of two (2) years, plus two (2) extra
terms of up to two (2) years each at Council’s sole discretion.
Council invited written tenders via the Council VendorPanel e-portal on 30 November 2021 and
included an advertisement within the Noosa Today publication on 10 December 2021, with
responses closing on 20 January 2022.
Statistics generated from VendorPanel identified 62 suppliers viewed the invitation to tender. Of this
list, approximately ten (10) firms listed where known to Council as being capable of providing the
services sought under this invitation to tender. At tender close on 20 January 2022, one (1) response
was received within the VendorPanel e-portal from Rimlex Pty Ltd t/as Nabis Dredging.
3.          Tender Evaluation
The submission from Rimlex Pty Ltd t/as Nabis Dredging was deemed a conforming tender by the
Procurement Team after an initial compliance review to ensure the tender met the minimum tender
requirements.
The conforming tender was evaluated using the Council’s Weighted Attribute Evaluation
spreadsheet against the following evaluation criteria and weightings:
    Criteria                                                                              Weighting
    Price                                                                                   35.0%
    Non-Price Criteria                   Sub-Criteria
                                         Capability                                          2.5%
    Capability & Resourcing
                                         Resourcing                                          2.5%
                                         Contract Experience                                 2.5%
    Contract Experience & Capacity
                                         Track Record                                        2.5%
                                         Timeline                                            6.0%
    Methodology
                                         Methodology                                        14.0%
    Quality                              Quality Management Systems                          5.0%
                                         Safety Management Systems                           7.0%
    Health & Safety
                                         Safety Initiatives                                  3.0%
                                         Environmental Management Systems                    7.0%
    Environment & Sustainability
                                         Environmental Awareness / Initiatives               3.0%
                                         Local Office Presence                               5.0%
    Contribution to Local Economy
                                         Contribution to Local Economy                       5.0%

The evaluation was conducted by the Evaluation Panel that consisted of the following members of
staff:
•           Coastal, Foreshores and Flooding Officer (Contract Administrator)
•           Acting Environment Services Manager
•           Workplace Health and Safety Advisor (Safety Only)
•           Acting Asset Planning Manager
•           Acting Civil Operations Manager
Each member of the Evaluation Panel read and declared that they understood and accepted the
probity requirements, which includes a declaration of conflicts of interest and confidentiality.
Attachment 1 – Evaluation Spreadsheet presents the evaluation outcome of the conforming
submission against the above criteria.


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