2019-08-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                              6 AUGUST 2019


BRANCH ACTIVITIES                          RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                           THE NEXT QUARTER
                                              Finalise rollout of new integrated
                                                EFTPOS devices at remaining
                                                Council facilities.
Business As Usual Activities                  Monthly financial performance               Expand the suite of user-friendly          Scope the implementation of
                                                reporting.                                    reporting dashboards to meet                 automated scanning and processing
                                              Development of improved security              management needs.                            of creditor invoices.
                                                control dashboards to manage                                                             Develop 2019/20 performance plans
                                                access to the corporate finance                                                            for all staff.
                                                system.
ICT

Technology One (T1) CI Anywhere (web          Procure to Pay project successfully         Testing and configuration of new CI        Further development of new CI
browser based) functionality to simplify        implemented.                                  Anywhere customer request system             Anywhere customer request system
systems and make them accessible on           Noosability project commenced                 as part of Noosability project.              as part of Noosability project.
mobile devices                                  involving transformation of Council’s       Testing and configuration of T1            Possible go-live of online lodgment
                                                T1 property / compliance and                  online lodgment of development and           of development and building
                                                customer service enterprise systems.          building / plumbing applications.            plumbing applications.
                                              Early adopter involvement in new T1         Configuration of an online                 Ongoing testing of new T1 meetings
                                                meetings application (in new T1 DXP
                                                                                              cemeteries enquiry website.                  application.
                                                platform).
                                                                                            Evaluation of an online bookings           Investigation of accounts payable
                                                                                              system potentially to simplify public        processing with scanning and
                                                                                              bookings of weddings locations and           automatic document matching and
                                                                                              street stalls.                               also supplier portal introduction.
                                                                                            Configuration and testing of new T1        Upgrade in September to the latest
                                                                                              meetings application.                        TechnologyOne software release
                                                                                                                                           (2019B).
GIS Mapping                                   Provided analysis and mapping for           Streamlining the processing of asset       Continuous improvement of mapping
                                                planning scheme.                              information (footpaths, roads etc.).         data.
                                              New open spaces mapping.                    Working with environment branch on         Making a catalogue of data available
                                              New environmentally important land            mapping for biosecurity plan (pest           for September Govhack event to
                                                mapping.                                      plants/animals).                             encourage innovation.

ICT Security                                  Monthly online cyber-security training      Improving security of documents            Continuous improvement of ICT
                                                delivered.                                    stored on the network.                       security to meet emerging threats.
                                              Monthly email phishing tests.               Improving the security of building         Implementation of new security
                                                                                              and energy management systems.               controls to address risks in the ICT
                                                                                                                                           Branch Risk Register.

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