2019-08-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                           6 AUGUST 2019


BRANCH ACTIVITIES                       RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                           THE NEXT QUARTER
ICT Strategy and roadmap                   An ICT project initiation framework         Continuing positive partnership with     Continuing positive partnership with
                                             was adopted to better inform                  TechnologyOne to progress                  TechnologyOne to progress projects.
                                             decision making on what ICT                   projects.                                Support managers with the ICT
                                             projects are priorities and the change      Support managers with the ICT              project initiation framework, helping
                                             impacts.                                      project initiation framework, helping      them create briefing notes and assist
                                           New Intranet ICT projects page with           them create briefing notes and assist      with scoping.
                                             links to status reports.                      with scoping.
Business as Usual activities               Swipe to release printing on four           Replacing ten-year-old network             Go-live of a new Council website
                                             main printers reduced printing by 4%          equipment.                                   with a fresher look and better mobile
                                             or 2,990 pages a month.                     Procurement for remaining printers           device support.
                                                                                           and completing rollout of swipe to         Migration of Council sites to new
                                                                                           release on all printers.                     NBN business class high speed fibre
                                                                                         Replacing SES personal computers.            services of up to 1 Gbps.
                                                                                         Replacing phone system at Aquatic
                                                                                           Centre with NBN-compatible system.
Procurement & Fleet

Fleet Replacement and Maintenance          2018/19 Fleet and Plant capital             2019/20 Fleet and Plant capital            Ongoing maintenance for fleet and
Program                                      budget replacement program                    replacement program planning.                small plant.
                                             completed (Noosa Community                  Ongoing maintenance for fleet and
                                             Support bus and Civil Operations tilt         small plant.
                                             truck replacements in progress).

Local Buy Alliance                         Recent discussions with Gympie              Collective strategies to be                Further meetings scheduled with
                                             Council to explore shared                     confirmed.                                   Local Buy & neighbouring Councils
                                             procurement opportunities.                  Continued consultation with Gympie           to progress the future joint
                                                                                           Council regarding updated or new             procurement opportunities.
                                                                                           contract arrangements that are
                                                                                           available to staff use.
Undertake early adoption project with      P2P successfully implemented.               Investigate T1 contracts module            Scoping for stage 2 of P2P project
Technology One (T1) to implement the                                                       functionality and opportunities.             (automatic invoice matching,
new CI Anywhere Procure to Pay (P2P)       Staff training completed regarding                                                         supplier portals).
module and Contracts module                  use of Vendorpanel e procurement            Oversight of procurement probity
                                             system.                                       sessions for management.
                                           Initial discussions with T1 regarding
                                             CIA contracts module.


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