2019-08-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                    6 AUGUST 2019


5                        REVIEW OF COUNCIL MEETING LIVE STREAMING AND VIDEO OPERATIONS
DOCUMENT INFORM AT ION




Author                              Chief Executive Officer, Brett de Chastel
                                    CEO’s Office

Index                               ECM/ Subject/ Council Meetings General

Attachments                         Nil



EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Services & Organisation
Committee Meeting dated 6 August 2019 and:
A.                       Continue to live stream Council’s General Committee, Ordinary and Special Council
                         Meetings and continue to make the video recording of these meetings available for future
                         viewing on Council’s YouTube channel;
B.                       Request the Chief Executive Officer to introduce bookmarking of the meeting videos
                         (commencing from the August 2019 meetings) to make it easier for viewers to follow the
                         meeting based on individual agenda items and further, that the back catalogue of meeting
                         videos be progressively bookmarked as time and resources allow;
C.                       Request the Chief Executive Officer to regularly publicise the availability of live streaming
                         of Council’s General Committee, Ordinary and Special Council Meetings and the
                         availability of the video recordings of those meetings which are accessible on Council’s
                         YouTube channel;
D.                       Continue to note that video recordings are not the final record of the meeting and that the
                         meeting minutes are the official record those meetings; and
E.                       Note that at this stage, Council will not undertake live streaming of meetings other than the
                         Council’s General Committee, Ordinary and Special Council Meetings for the reasons
                         outlined in the report by the Chief Executive Officer.



REPORT
This is one of a series of reports to Council arising from the Council resolution on 20 June 2019
(ref. Ordinary Meeting Minutes, item 5, page 5) to defer consideration of a notice of motion. The
deferral resolution is as follows:
That debate on the Notified Motion be deferred to the Ordinary Meeting on 15 August 2019 in
order to:
A.                       Receive a report from the Chief Executive Officer on videoing/live streaming of Council
                         meetings in accordance with the Council decision of 20 December 2018 (Ref. Item 6,
                         Page 16);
B.                       Receive a report from the Chief Executive Officer on a new set of Standing Orders for
                         Council in accordance with the Council decision of 20 December 2018 (Ref. Item 15,
                         Page 10);



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