2021-01-27 Special Meeting Minutes

SPECIAL MEETING MINUTES                                                   27 JANUARY 2021


                  Car parking
            11.   56 additional car spaces must be provided prior to the commencement of
                  the use of the playground. The car parking is to be provided in the following
                  manner:
                  a.    Lower Mill Road (22 additional formally sealed and line-marked
                        spaces)
                  b.    Maple Street road reserve (12 formally sealed and line-marked
                        spaces)
                  c.    Southern side of Mary River Road west of the tennis courts (22
                        spaces) be constructed as an overflow parking area.
            12.   The overflow parking area must be monitored for a full week in school
                  holidays and a full week outside of school holidays after the playground
                  has been fully operational for three months (and again at six months). The
                  results of the surveys must be provided to Council’s Manager Development
                  Assessment.
            13.   The overflow parking area must be formally sealed and line-marked if
                  regular use is identified at either period of monitoring referred to in
                  Condition 11.
            14.   The parking on the southern side of Marara Street must be amended as
                  follows:
                  a.    The three (3) parking spaces closest to the existing disabled parking
                        spaces must be signed as being for 15 minute parking.
                  b.    Three (3) months after that change has been implemented, usage
                        should be reviewed to determine whether the number of 15 minute
                        spaces (for short duration library trips) should be increased or
                        decreased to meet demands.
                  c.    The remaining four (4) parking spaces in that existing 2 hour parking
                        zone be clearly signed as being for library use only.
                  Soil Contamination
            15.   Prior to the commencement of the use of the playground:
                  a.    A Remediation Action Plan must be prepared and submitted to
                        Council which includes the following actions:
                        i.     Provision of a Waste Acceptance Letter from an approved
                               waste management facility
                        ii.    Excavation of approximately 30 m3 of impacted
                               TCDD/PCDD/F in the vicinity of BH27 for temporary stockpiling
                               and disposal.
                        iii.   Following excavation/remedial excavation works, at least of 8
                               validation samples (including Quality Assurance/Quality
                               Control) must be collected from base of the excavation and
                               stockpile of excavated material.
                        iv.    Validation samples must be analysed for presence of
                               TCDD/PCDD/F by an approved laboratory analyst.
                        v.     A Quality Assurance/Quality Control program must be
                               implemented as part of the laboratory analysis.



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