2014-06-17 Planning & Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA    17 JUNE 2014




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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                     17 JUNE 2014

  STRATEGIC POLICY — COUNCILLORS’ EXPENSES REIMBURSEMENT POLICY

  6    Hospitality

  Councillors may have occasion to incur hospitality expenses while conducting Council business,
  apart from civic receptions organised by Council. The Mayor may particularly require additional
  reimbursement when entertaining dignitaries outside of official events.
  To allow for this expense, the following amounts can be claimed:
  °    Councillors up to $500 per annum
  °    Mayor up to $5,000 per annum
  To claim, the Mayor or Councillor must provide a written statement of whom they entertained and
  an indication of the costs. Receipts should be provided.

  7    Accommodation

  Councillors may need to stay away from home overnight while attending to Council business.
  When attending conferences, Councillors should take advantage of the package provided by
  conference organisers (if offered and applicable) and therefore stay in the recommended
  accommodation unless prior approval has been granted by the Chief Executive Officer.
  All accommodation associated with Council business will be booked and paid for by Council.
  Suitable accommodation will be sought within a reasonable distance to the venue in which the
  Councillor is to attend.

  8    Administration Tools and Access to Council Office Amenities

  Councillors will be provided with the following:
  °    Access to suitable hot desks at the Tewantin Office and Council meeting rooms for usage as
       required;
  °    Administrative support at the Tewantin Office;
  °    Use of Council landline telephone and internet access at the Tewantin Office;
  °    Access to a printer, photocopier, paper shredder at the Tewantin Office;
  °    Access to a Fax and/or scanner at the Tewantin Office;
  e    Any other administrative necessities, which Council resolves, are necessary to meet the
       business of Council.

  Councillors are expected to comply with the same conditions of use, guidelines and processes for
  business and communication tools that apply to employees.

  9    Safety Equipment

  Council will provide to Councillor necessary safety equipment for use on official business as and
  when required.

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