2014-06-17 Planning & Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA    17 JUNE 2014




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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                     17 JUNE 2014

 STRATEGIC POLICY — COUNCILLORS’ EXPENSES REIMBURSEMENT POLICY

 10    Vehicles

 10.1 Use of Council provided vehicles on Council business

 Councillors will have access to a suitable Council vehicle for Council business if required. A
 Councillor wishing to use a Council vehicle for Council business must submit a request to the Chief
 Executive Officer at least two (2) days prior to use, except in exceptional circumstances as
 determined between the Councillor and Mayor or Chief Executive Officer. Access is subject to
 availability.
 This is for situations where a Councillor's own vehicle isn’t immediately available and they have to
 travel on Council business over long distances.
 10.2 Private use of Council Vehicles

 The use of Council vehicles for private use is only available in emergency situations and the cost of
 such usage shall be at the applicable ATO rate for the vehicle size.
 10.3 Fuel Costs

 All fuel used in a Council owned vehicle on official Council business will be provided or paid for by
 Council.

 11    Home Office and Telecommunication needs — Consumables, Mobile Phones and
       Tablets

 To enable Councillors to communicate effectively, Councillors will receive an allowance of $240
 per month to purchase communications devices and plans as well as printer consumables for their
 residences.

 12    Insurance Cover

 Councillors will be covered under relevant Council insurance policies while on Council business.
 Specifically, insurance cover will be provided for public liability, professional indemnity, Councillors
 liability and personal accident, and overseas travel.
 Council will pay the excess for injury claims made by a Councillor resulting from the conduct of
 official Council business and on any claim made under insurance cover.
 Council will cover costs incurred through injury, investigation, hearings or legal proceedings into
 the conduct of a Councillor, or arising out of, or in connection with the Councillors performance of
 his/her civic functions. When it has been found that the Councillor breached the provisions of the
 Local Government Act 2009, the Councillor will reimburse Council with all associated costs
 incurred by Council.

 13    Limit

 Council may by resolution reduce or limit benefits receivable under this policy.

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