2021-11-09 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                              9 NOVEMBER 2021


5    CAPITAL PROGRAM DELIVERY STATUS – 30 SEPTEMBER 2021

Author           IPDD Manager – Craig Eldridge
                 Infrastructure Services Department

Index            ECM/ Subject/ 2021-2022 Annual Capital Works Program

Attachments      Nil


EXECUTIVE SUMMARY
    This report provides a status update for the Capital Works program as at 30 September 2021
    The total proposed expenditure for capital works for the 21/22 FY is $53.6m inclusive of carry
     forwards ($5.8m), expenditure in direct control of Infrastructure Delivery ($47.5m) and other
     such as community projects, ICT and fleet ($6.1m).
    As at 30th September Council has expended 9.4% of the 21/22 FY budget with $22m in
     commitments at the time of this report
    It is important to note that much of the first quarter of each financial year is taken up with
     planning and preparing tenders based on the annual budget that is provided once confirmed.
    Officers have $33m in various stages of construction, pre-tender, tender evaluation, detailed
     design, final options analysis and environmental approvals status.
    The road reseal expended $1m of the $5.5m budget for 21/22 FY and has all identified
     projects programmed for completion by 30 June 2022.
    Council has secured grant funding revenue of $25m while Council’s contribution to projects
     with grant funding is at $17.2m and non-grant capital projects amounts to $11.4m.
    To date Council has completed three projects in the first quarter.
    Infrastructure Services are experiencing a large increase in the body of work of design (in-
     house designing between 15 and 20 projects and managing external design of $15.9m).
    There are currently 25 multi-year projects in various stages of completion
    The reduced availability of labour, equipment and materials and a ‘hot” construction industry
     is proving challenging however currently works are being managed within overall budget
     limitations where feasible.

RECOMMENDATION
That Council note the report by the Infrastructure Planning, Design & Delivery Manager to the
Services & Organisation Committee Meeting 9 November 2021 providing an update on the delivery
of the 2021/22 capital program as at 30 September 2021.

REPORT
This report is to inform Council of the overall status of the Capital Works Program at the end of
September 2021.
The report provides an opportunity to highlight and discuss projects within the program and confirm
the delivery status of projects delivered in the first quarter of the 21/22 FY.
It is important to note that the financial summary provided in this report is subject to timing and
report accruals (i.e., a major project funded over multiple years may be significantly closer to
completion than the 21/22 financials may indicate).


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