2021-11-09 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                 9 NOVEMBER 2021


5     REPORTS FOR CONSIDERATION OF THE COMMITTEE

1     CONTRACT NO. T000053 BUS SHELTER SUPPLY & INSTALLATION – TENDER AWARD

Author             Project Officer – James Santifort
                   Infrastructure Services Department

Index              ECM / Project & Contract / T000053 Bus Shelter Supply & Installation –
                   Tender Award / Council Reports
                   ECM / Subject / Contracting / Traffic & Transport

Attachments        1.   Evaluation Spreadsheet


EXECUTIVE SUMMARY
     This report provides a tender evaluation summary and recommendation for the tender award
      for the external supply and installation of bus shelters.
     Noosa Engineering & Crane Hire Pty Ltd is the incumbent and have undertaken these services
      for Council since 2015.
     In accordance with Council procurement policy and procedure, an Invitation to Tender (ITT)
      was initiated and attracted two (2) responses with both considered compliant for further
      assessment.
     Following a detailed assessment by a selected panel it is proposed to award the contract for a
      2-year period (from 30 November 2021) with three (3) potential extra terms of up to twelve (12)
      months each subject to performance review and supply requirements.
     The tender evaluation panel completed the evaluation process and considered Noosa
      Engineering & Crane hire Pty Ltd to be the most advantageous to Council, presenting the best
      value for money.

RECOMMENDATION
That Council note the report by the Project Officer to the Services & Organisation Committee Meeting
dated 9 November 2021, and:
A.       Award Contract No. T000053 for the supply and installation of bus shelters to Noosa
         Engineering & Crane Hire Pty Ltd for a period of two (2) years commencing on 30 November
         2021; and
B.       Subject to satisfactory performance by Noosa Engineering & Crane Hire Pty Ltd, authorise
         the CEO to approve the option to extend the contract at the expiry of the first two (2) year
         term for a further three (3) terms of up to 12 months each, ending 29 November 2026.

REPORT
1.       Background
Since 2015, Noosa Engineering & Crane Hire have been supplying and installing bus shelters as
part of the Bus Stop Shelter Upgrade Program. Under the program, over 80 “Noosa Style” shelters
have been installed in both coastal and hinterland regions. The Bus Stop Shelter Program is partly
funded and administered by the Department of Transport and Main Roads (TransLink) who approve
the location of upgraded bus stops and shelters. This program has two (2) more guaranteed years
of this program with ten (10) bus shelters approved and more shelters possible in future years.
In accordance with Part 3 of the Local Government Regulations and Council Procurement Policy,
Council invited written tenders for the supply and installation of bus shelters. The invitation to tender

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