2021-11-09 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                9 NOVEMBER 2021


was issued as a schedule of rates contract for an initial contract term of two (2) years, plus three (3)
extra terms of up to twelve (12) months each at Council’s sole discretion.
Council invited written tenders via the Council VendorPanel e-portal on 13 September 2021 and
advertised the tender within the Noosa Today publication on 17 September 2021, with responses
closing on 7 October 2021.
Two (2) responses were received within the VendorPanel e-portal from the following suppliers in
alphabetical order:
     Noosa Engineering & Crane Hire Pty Ltd
     Streets Ahead Maintenance Pty Ltd
After an initial compliance review of each of the responses to ensure responses met the minimum
tender requirements, both submissions were deemed conforming tenders.

Tender Evaluation
The conforming tenderers were evaluated using Council’s Weighted Attribute Evaluation
spreadsheet against the following evaluation criteria and weightings:

       Criteria                                              Weighting
       Price                                                  35%
       Capability & Resourcing                                10%
       Contract Experience & Capacity                         10%
       Quality                                                10%
       Methodology                                            10%
       Health & Safety                                         5%
       Environment & Sustainability                            5%
       Contribution to Local Economy                          15%

The evaluation was conducted by the Evaluation Panel that consisted of the following members of
staff:
     Project Officer (Contract Administrator)
     Designer – Capital Works
     Technical Officer – Asset Planning
     Workplace Health and Safety Advisor (Safety Only)
Each member of the Evaluation Panel read and declared that they understood and accepted the
probity requirements, which includes a declaration of conflicts of interest and confidentiality.
Attachment 1 – Evaluation Spreadsheet presents the evaluation outcome of the conforming
submissions against the above criteria.
The tender evaluation panel completed the evaluation process and considered Noosa Engineering
& Crane Hire to be the most advantageous to Council, presenting the best value for money. Noosa
Engineering & Crane Hire Pty Ltd.’s tender submission is most favourable based on their tender
demonstrating the following:
    High level of experience and capability undertaking these works for Council for the last several
     years;
    Adequately resourced;
    A detailed methodology demonstrating their understanding of the scope;
    Contributing to the local economy being locally based in Noosaville employing 35 to 40 locals;
     and
    Third party accredited and certified management systems for Quality Assurance,
     Environmental Management and Occupational Health and Safety.

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