2021-11-09 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                9 NOVEMBER 2021


The current contract for HVAC maintenance is with Gealy's Air-Conditioning & Refrigeration
(Contract No. 1516T089) which is scheduled to expire on 30 November 2021. Gealy's Air-
Conditioning & Refrigeration have performed satisfactorily under contract for Council since
September 2016.
In accordance with Part 3 of the Local Government Regulations and Council Procurement Policy,
Council invited written tenders for the provision of maintenance and servicing of heating, ventilation
and air conditioning systems. The invitation to tender was issued as a schedule of rates contract for
an initial contract term of one (1) year, plus four (4) extra terms of up to twelve (12) months each at
Council’s sole discretion.
Council invited written tenders via the Council VendorPanel e-portal on 7 September 2021 and
advertised the tender within the Noosa Today publication on 10 September 2021, with responses
closing on 7 October 2021.
Ten (10) responses were received within the VendorPanel e-portal from the following suppliers in
alphabetical order:
     A E Smith Service (SEQ) Pty Ltd;
     Airmaster Australia (Qld) Pty Ltd;
     Carseldine Air Conditioning Pty Ltd;
     D & E Air Conditioning Pty Ltd;
     DJM Air Pty Ltd;
     Engie Mechanical Services (Qld) Pty Ltd t/as EQUANS Mechanical Services;
     ATF Gealy's Investment Trust t/as Gealy's Air-Conditioning & Refrigeration;
     Hiflow Industries Pty Ltd ATF Hiflow Unit Trust;
     Maclaren Holdings Pty Ltd ATF Maclaren Family Trust t/as Noosa Electric Co; &
     System Air Pty Ltd t/as SABE Services Group.
3.     Tender Evaluation

The Invitation to Tender (ITT) sought to have a contractor that required the following mandatory
licencing/qualifications:
     Certificate 3 in Refrigeration and Air Conditioning;
     Arctic Refrigeration Licence (RAC01);
     Arctic Traders Authorisation;
     Restricted Electrical Licence; and
     QBCC Licence.

All tenderers complied with the above licencing and qualification requirements.

The ITT sought a schedule of rates for preventative maintenance across all of Council’s facilities
performed, monthly, quarterly or annually, plus a schedule of rates for corrective maintenance.
Additionally, the ITT required Tenderers to nominate the number of hours dedicated to complete the
servicing each year.

The conforming tenderers were then evaluated using the Council’s Weighted Attribute Evaluation
spreadsheet against the following evaluation criteria and weightings:




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