2021-11-09 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                       9 NOVEMBER 2021


          Criteria                                          Weighting
          Price                                              40%
          Capability & Resourcing                            10%
          Contract Experience & Capacity                      5%
          Quality                                             5%
          Methodology                                        15%
          Health & Safety                                    10%
          Environment & Sustainability                        5%
          Contribution to Local Economy                      10%

The evaluation was conducted by the Evaluation Panel consisting of the following members of staff:
        Buildings and Facilities Coordinator (Contract Administrator)
        Acting Buildings & Facilities Coordinator
        Acting Manager Libraries & Galleries
        The J Coordinator
        Workplace Health and Safety Advisor (Safety Only).
Each member of the Evaluation Panel read and declared that they understood and accepted the
probity requirements, which includes a declaration of conflicts of interest and confidentiality.
A pricing scenario was developed to evaluate the pricing (schedule of rates) based on current
maintenance and servicing of HVAC systems activities for preventative and corrective maintenance
activities. The estimated contract costs based on the pricing scenario is summarised in the table
below. The table also includes the total dedicated hours tendered by the tenderer to perform the
services.

    Estimated Contract Costs                                                                      Total Hours
                                                                                                 Dedicated per
                                                Total Estimated   Total Estimated      Price     Year for Visits
    Tenderers
                                                 Cost per Year    Cost for 5 Years     Rank      (Preventative)

    A E Smith Service (SEQ) Pty Ltd                  161,289.18          806,445.90      3          362.83

    Airmaster Australia (Qld) Pty Ltd                156,751.90          783,759.50      1          359.67

    Carseldine Air Conditioning Pty Ltd              192,090.00          960,450.00      8          263.83

    D & E Air Conditioning Pty Ltd                   174,459.30          872,296.50      6          440.67

    DJM Air Pty Ltd                                  214,155.00         1,070,775.00     9         1,094.83
    Engie Mechanical Services (Qld) Pty Ltd
                                                     177,283.03          886,415.15      7          479.16
    t/as EQUANS Mechanical Services
    ATF Gealy's Investment Trust t/as Gealy's
                                                     170,820.50          854,102.50      4          874.00
    Air-Conditioning & Refrigeration
    Hiflow Industries Pty Ltd ATF Hiflow Unit
                                                     159,306.17          796,530.83      2          484.75
    Trust
    Maclaren Holdings Pty Ltd ATF Maclaren
                                                     284,009.00         1,420,045.00    10         1,501.50
    Family Trust t/as Noosa Electric Co
    System Air Pty Ltd t/as SABE Services
                                                     172,775.00          863,875.00      5          596.17
    Group
    Average                                          186,293.91          931,469.54      -          645.74

    Median                                           173,617.15          868,085.75      -          481.95



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