2018-05-14 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                               14 MAY 2018


FINANCE RISKS                           MITIGATION
Contractor claims for variations        This has been mitigated through the lump sum procurement
based on changes required for           method with further mitigation through post tender clarifications
design.                                 tying the contractor firmly into the agreed scope of works.
Contractor claims for variations due    This has been mitigated through post tender clarifications
later possession of site due delayed    providing contractor with most actual programme to ty the
relocation of power lines by            contractor firmly into the agreed scope of works
Energex and moreover tender
being awarded later than expected
by contractor.
Clashes with underground services       This risk is mitigated by thorough investigation in the previous
give rise for contractor claiming       design phase. Relocation plans are designed in close cooperation
variation costs.                        with service providers.
                                        Preferred contractor is aware of the works involved.
Contingency amount being                Risk is mitigated through appointment of experienced contractor
insufficient                            and contract supervision of experienced Superintendent.

PROGRAM RISKS                           MITIGATION
There is the potential that the         Construction during the typically dry season aims to mitigate this.
project is delayed due to wet
weather
Resource risk                           Ark Construction Group PTY have nominated a capable team
                                        undertaking construction.
Structure construction takes longer     The contractor is well resourced and has the available recourses
than allowed for.                       to deliver this project successfully in conjunction with current
                                        works on hand.

SAFETY RISKS                            MITIGATION
Proximity of High Voltage Electricity   Energex will relocate the nearby power lines underground prior to
cables.                                 contractor start construction. Noting this process has incurred
                                        significant costs over and above original estimates by Energex.
Construction using machinery and        The contractor is certified to AS 4801 (Occupational Health &
hoisting involved, possible             Safety Management Systems) and demonstrated their capability
occurring of various safety issues.     in WH&S very well in its tender bid.
                                        In addition the contractor is very experienced having completed
                                        10 bridge projects within the past 5 years.

ENVIRONMENTAL HARM RISKS                MITIGATION
There is risk that the works impact     Council has incorporated environmental requirements as part of
on the environment because of the       the contract. The contractor must also engage a Spotter Catcher
construction works within the           and develop their own Environmental Management plan (EMP) to
Cooroy Creek                            further minimize risks.
                                        The superintendent and Council staff will closely monitor the
                                        construction phase to ensure impacts are minimised.
SCOPE AND QUALITY RISKS                  MITIGATION
Risk of not meeting project              To be managed through Council staff reviews supported by
objectives                               specialist consultants.

PUBLIC DISRUPTION AND                   MITIGATION
COUNCIL REPUTATION RISKS
Traffic disruption due total road       During construction a short detour is available via Emerald St and
closure at the site location.           Garnet ST / Sportsground Parade.
                                        Pedestrians can walk through the Apex Park and along the
                                        Cooroy sporting complex. The detour will be sufficient marked
                                        using signs.
                                        Council will provide communications to the community leading up
                                        to and during the project.
Noise from plant and equipment          This will be minimised where ever possible and where possible
may be a cause of disruption to         working during normal working hours.
local residents.

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