2021-06-30 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                                 30 JUNE 2021


The content of the proposed Operational Plan for significant projects and issues identified have been
sourced from:
     New initiatives proposed in the 2021/22 budget;
     The proposed Capital Works Program; and
     Current projects that will continue.

A degree of judgement has been used to identify significant projects and issues that should be
included in the Operational Plan that Council will want to monitor on a quarterly basis during 2021/22.
Every new initiative is not included – only the significant ones.

Perhaps a good way of testing what is in the Operational Plan is to ask the question – What does
Council want to monitor on a quarterly basis via the CEO reports and what are the key projects that
are helping us to achieve our long term goals (as enunciated in the Corporate Plan).

2     Branch Plans

Every branch within the Council has a Branch Plan. This plan sets out “business as usual” services
and activities of each branch as well as minor projects approved through the new initiative process.
Branch Plans also include other issues such as risk assessments. The Branch Plans are used at a
management level and link to staff performance review processes, management meetings and
operational risk management processes.

3     Reporting

To ensure accountability, the following reporting mechanisms will apply:

1.    Corporate Plan – Report to Council by the CEO on an annual basis (normally after 30 June)
      which highlights the progress on the key priorities in the Corporate Plan.

2.    Operational Plan – Report to Council by the CEO on a quarterly basis in relation to the progress
      of significant projects identified in the Operational Plan.

3.    Departmental Reports – Each Department reports to Council on a quarterly basis on progress
      with their Branch Plans. These reports identify what has been achieved, what is currently
      being undertaken and what is coming up.

4.    Key Performance Indicators (KPIs) – These have previously been reported to Council by the
      CEO on a quarterly basis together with the Operational Plan report. As advised to Council
      previously, in the future we will be incorporating KPI’s into the quarterly departmental reports.
      The CEO will be continuing to report to the Audit and Risk Committee about a range of KPIs.

5.    Business area reports – Some of our larger or commercially significant services (such as The
      J, Noosa Aquatic Centre, Noosa Leisure Centre, waste management etc) will continue to report
      to Council on a six monthly basis on their financial, customer and operational performance.

6.    Financial Performance reports – Reported to Council on a monthly basis to comply with the
      requirements of the legislation. Also, proposed budget amendments are reported to Council
      as part of the budget review process.

7.    Capital Program – Reported to Council on a quarterly basis to monitor progress with delivery
      of the capital program. Council has also established a Capital Works Executive to help better
      manage the program.

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