2021-10-12 Planning & Environment Committee Meeting Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                 12 OCTOBER 2021


Supporting equipment including a vehicle, desks, computers and noise monitors will also be
required. Estimated costs per annum average are:
•       Years 1-3: $340k
•       Year 4 onwards: $166k
5.2     External resource requirements
External resources will be required for the 24/7 complaints hotline and afterhours security services.
Briefs will be drafted and services will be engaged consistent with Council’s Procurement Policy.
24/7 complaints hotline
It is anticipated complaints will be highest during weekends and holiday peak periods and greater
during the first 3 years of implementation, then will decrease over time. The 24/7 complaints hotline
will require an ongoing funding commitment.
Estimated costs per annum, assuming higher demand during the first three-years of
implementation, are:
•       Years 1-3: $78k
•       Year 4 onwards: $40k
Security services – 12 months trial
External security services will be engaged for afterhours 9pm-2am on a trial basis for 12 months.
If the security services are effective in supporting compliance measures under the local law, the
services may be extended requiring ongoing funding commitment.
Costs
•       Year 1: $79k
•       Years 2 onwards: to be confirmed (TBC)
6.      Finance and funding
Forecast Operating Costs
The table below summarises the forecast operating costs for the next five financial years, based
on initial assumptions of peak demands during first three years for implementation and one-off
applications.

    Item ($’000)                        2022          2023          2024          2025          2026
    Staff Resource                     $ 375         $409          $254          $ 177         $ 180
    Plant Hire                           $ 11          $ 11          $ 11          $ 11          $ 11
    Call Centre                          $ 76          $ 78          $ 55          $ 40          $ 41
    Security Services                    $ 78          $ 79          $ 61          $ 41          $ 42
    Marketing & Communications           $ 15           $5            $5             $-           $ -
    Legal Fees                           $ 30          $ 31          $ 31          $ 21          $ 21
    Equipment                             $7             $-            $-            $-            $-
    Corporate Overheads                  $ 88          $ 96          $ 60          $ 41          $ 42
    Total Costs                        $ 680         $ 709         $ 477         $ 332         $ 338

Funding Options
The current 2020/21 budget includes funding for two permanent staff and corporate overheads.
There are a number of options available to Council to recover any additional temporary staff
resourcing, marketing, call centre and security costs associated with implementing the local law.
This may include a combination of application fees, renewal fees, fines and general rating revenue.



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