2016-05-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                               10 MAY 2016


CORPORATE SERVICES DEPARTMENT
BRANCH ACTIVITIES                           RECENT ACHIEVEMENTS                         CURRENT PRIORITIES                           THE NEXT QUARTER
Financial Services
Review banking service arrangements            Statistical data provided to Local        Tender specification expected to be        Evaluation of market responses,
                                                 Buy to assist in the development of         released to the market during May            selection  and  preparation for
                                                 tender specification document                                                            implementation
Rolling  revaluation      process     for      Annual revaluations completed in          Capitalisation of completed projects       Indexation of asset classes not
community infrastructure assets                  March to be loaded effective 30             to be undertaken prior to load               subject to full revaluation (roads,
                                                 June 2016                                                                                bridges, buildings)
Review building and road asset                 Review completed with details to be       Reconciliation of proposed changes         Audit sign-off of approach taken and
componentisation and useful lives                loaded during May 2016                      in Test environment before loading           reconciliation with prior year data
                                                                                             into production
Business as Usual activities                   Non-Current Asset Policy review           Refinement      of   Related    Party      Policies to be adopted prior to
                                                 undertaken                                  disclosure Policy                            2016/17 financial year
                                               March quarter budget          review      Revised budgets to be loaded once          Revised budgets to form the basis of
                                                 completed with no degradation of            approved by Council                          long term forecasts for 2016/17
                                                 the operating position                    Second budget workshop 20 May                budget
                                               Draft budget submissions loaded           Shell financial statements to be           Financial    policies  and     Shell
                                                 awaiting further review by Council          available for review at 10 June Audit        Statements to be presented to the
                                                                                             & Risk Committee                             Audit & Risk Committee for review
                                                                                           External Auditors (QAO) onsite 11th        Adoption of budget 29 June
                                                                                             to 20th May

ICT
Technology One Cloud Version 5 testing         Project kick-off meeting                  Progress the migration methodology         Testing of solution
and migration to move Council to the           Technology One project manager              and    checklist     supplied   by         Communication and training to staff
latest Technology One cloud                      appointed                                   Technology One                               on changes and benefits
                                               Dates and timeline agreed                 Understand impacts on staff to             Planned migration 9th Sept 2016
                                               Completed initial data capture              ensure effective communication and
                                                 requested by Technology One for             change management.
                                                 migration
Technology One implementation of               Rapid BI (business intelligence)          Pilot testing within ICT and HR            Go-live of new online HR staff
additional   and    new  functionality,          completed and to be rolled out to           branches of new HR systems                   appraisal system in September 2016
particularly web-browser based CI                budget managers                           Resolve issues with procurement            Procurement                systems
Anywhere functionality                                                                       preventing go-live                           implementation as soon as possible


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