2016-05-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                                10 MAY 2016


BRANCH ACTIVITIES                          RECENT ACHIEVEMENTS                          CURRENT PRIORITIES                           THE NEXT QUARTER
                                              Setup and testing of HR systems for        Resolve issues with infringements          Implementation of Infringements as
                                                staff performance management and             preventing go-live                           soon as possible
                                                accreditation management                   Management of the Technology One           Implementation of Technology One
                                              Testing of procurement systems               Intramaps    GIS   implementation            Intramaps GIS solution
                                              Infringement     systems    pending          project
                                                Technology One fixes
                                              Finalising solution design for new
                                                Technology One Intramaps GIS
                                                solution
New      Eproperty    Planning    Online      Has been setup by Technology One           Expected setup in the Technology           Go live in May 2016
document integration to provide more            in the test environment                      One production environment in May
reliable service to the public and fix a                                                     2016
problem with document listing issues in
Google Chrome

Review ICT      Strategy   and   update       ICT     roadmap     implementation         Continuing    positive  partnership        May presentation by Technology
roadmap                                         underway                                     arrangement with Technology One              One to executive on digital strategy
                                              Technology One User groups                   to progress projects                         and T1 roadmap
                                                attended by ICT to understand              Update ICT Strategy including              May presentation by Telstra to ICT
                                                product roadmaps                             integration        with      Digital         on cloud and telecommunications
                                              Monthly steering group meetings              Transformation Strategy                    ICT Strategy review by ICT Steering
                                                with Technology One                                                                       Group
                                              Bi-monthly Council ICT Steering
                                                Group meetings
Business as Usual activities                  Documentation of ICT security              Continue to document ICT security          Review ICT Acceptable Use Policy
                                                procedures including anti-virus and          processes                                  Review PCs and replace leased
                                                new Office365 email e-discovery            Return expired ICT leased assets             high-end PCs
                                                completed                                  Replace meeting room presentation          Go to market for the provision of
                                              Physical audit of ICT assets                 equipment                                    telecommunications services
                                                completed in April and records             Supply information to NBN Pty Ltd          Testing of a thin client device if
                                                updated                                      on Council’s building security               feasible
                                              Obtained quotes on the upgrading of          systems to allow migration                 Migration to ASAE3402 certified
                                                public internet services to determine      Complete contract specification for          Technology One cloud in September
                                                feasibility                                  ICT infrastructure services requiring        2016
                                                                                             renewal                                    Follow up on progress of Nexon
                                                                                                                                          ISO27001 security certification



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