2016-05-10 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                                10 MAY 2016


BRANCH ACTIVITIES                              RECENT ACHIEVEMENTS                       CURRENT PRIORITIES                           THE NEXT QUARTER
Community Engagement
Undertake the Second Community Jury.              Jury completed and outcomes             Provide communications support in          Communications support for waste
                                                    reported    to    Council, Council        the implementation phases of the             roll-out of green bins to new
                                                    adoption of Jury’s recommendation         outcomes of both juries, particularly        properties in urban areas and overall
                                                  Jurors acknowledged                       waste                                        Towards Zero Waste campaign
                                                                                                                                         Communications support for any
                                                                                                                                           actions regarding future of Noosa
                                                                                                                                           River management
Review & update all CE & media policies,          Commenced    review     of     CE       Finalise review and work with              Assist upcoming CE project teams
Framework, Toolkit, guidelines, templates.          Framework  and    policies    and         current project teams with use of CE         with use of CE planning templates
                                                    procedures                                project plan template and other tools        and guidelines
                                                                                              and guidelines
Complete new landing pages and                    Completed March 2016                    Identify next tier down landing page       Work    with    ICT     to    identify
complete the text review of the whole                                                         requirements, website maintenance,           opportunities for improvements to
website                                                                                       overseeing new content approvals in          the website and participate in the
                                                                                              CH’s absence, liaising with LGAQ on          development of a Digital Strategy
                                                                                              behalf of Council’s web authors &
                                                                                              creating new content when required
Co-ordinate IAP2 training for relevant CE         Coordinated 2nd round of IAP2           Working with CE project officers to        Continue to focus on the further
project personnel                                   Engagement Essentials training,           apply the learnings from the training        development IAP2 skill sets of key
                                                    completed in February 2016 – 40           on current open projects                     CE staff and CE project officers
                                                    staff now trained
Identify opportunities/tools to enhance           New Mayor and Councillor video          Support Planning with a video that         Actively seek new opportunities to
public consultation and communication on            completed – on website & FB               helps communicate the problem and            use short videos to communicate
Council strategies and initiatives e.g.                                                       need for a transport strategy                Council’s activities to the community
videos, Your Say Noosa website & social
media
Development of dedicated Your Say pop-            4x pop-up banners at print stage        Establish procedure for pop-up set         Consolidate effective use of pop-ups
up location at libraries, mobile library and      Waste Plan pop-ups x 4 manned             up and communicate to all CE                 and support the promotion of pop-
Council office foyer                                with valuable feedback received           project teams and venues                     ups for project teams to the
                                                                                            Establish permanent pop up sites at          community
                                                                                              libraries and key Council locations
Provide effective media advice to assist          Creation of video                       Provide media and communications           Ongoing
new Councillors and Mayor                         Media workshop                            support and advice to new Mayor
                                                  Social media posts     and   media        and Councillors
                                                    releases                                Ongoing media and social media
                                                                                              support


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