2022-09-12 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                        12 SEPTEMBER 2022


   REPORT
   1.   Purpose
   The purpose of this report is to seek Council approval to enter into a new agreement with
   Surf Lifesaving Queensland Inc. for the provision of lifeguard services commencing 29
   October 2022.
   2.   Background
   Surf Lifesaving Queensland Inc. (SLSQ) have provided lifeguard services via a formal
   agreement with Sunshine Coast Council (SCC) and Noosa Council since 2012. The
   Agreement was developed by SCC and transferred to Noosa Council as part of de-
   amalgamation in 2014. Pursuant to the Agreement’s terms a 5 year option was approved at
   Council’s February 2017 Ordinary Meeting. This option is due to expire on 28 October 2022.
   Council resolved at the June 2022 Ordinary Meeting to issue a Request for Quotation for
   Lifeguard Services to Surf Lifesaving Queensland in accordance with Section 235 (a) of the
   Local Government Regulation 2012 given Surf Lifesaving Queensland is the only supplier
   reasonably able to provide the service.
   The Request for Quotation process including response evaluation has been completed with
   details provided below.
   3.   Request for Quotation Process
   The Request for Quotation (RFQ) was released via VendorPanel to SLSQ on 20 June 2022
   with the RFQ period closing 18 July 2022.
   Consistent with Council’s RFQ process, the following documents were made available to
   SLSQ:
       Invitation for RFQ – general information to inform the response;
       RFQ process terms – Detailed acceptable conduct and obligations for respondents and
        Council and further detailed information for respondents;
       RFQ Response Form – Allows a respondent to respond to assessment criteria via
        response schedules;
       Draft Lifeguard Agreement for the provision of Lifeguard Services – primary document
        detailing both SLSQ and Council obligations for the provision of lifeguard services; and
       Price Response Schedule – provides the opportunity for the respondent to provide
        pricing information in relation to seasonal beach service levels, fleet, equipment and
        supervision.
   4.   Briefing Session
   A briefing session was held with SLSQ representatives on 28 June 2022. The purpose of the
   session was for Council to reaffirm the RFQ process and provide SLSQ with an opportunity
   to query aspects of the RFQ. Subsequent formal queries were received by Council and were
   formally addressed via VendorPanel.
   5.   Request for Quotation Assessment Criteria
   The evaluation panel assessed the SLSQ response under due diligence and probity in
   accordance with its obligations under the RFQ process and against the following criteria and
   weightings adopted by Council at the June 2022 Ordinary Meeting:
       Price (Value for Money) – 50%
       Track Record and Past Experience – 20 %
       Contribution to Local Economy – 10%
       Innovation/Continuous Improvement – 10%
       Environment and Sustainability Initiatives – 10%



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