2022-09-12 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                            12 SEPTEMBER 2022


   The RFQ process has allowed Council and SLSQ to work collaboratively to develop new
   service levels to address potential future risk factors while minimising ratepayer impact.
   Accordingly, given the quality of the SLSQ RFQ submission this report recommends a new
   agreement be awarded to SLSQ including the additional service levels outlined in the report
   as Option 3. This will allow Council to continue to provide industry best practice services to
   the community and the adoption of indexation to the Fair work model will provide SLSQ
   increased business confidence to deliver lifeguard services over the new agreement term.
   Previous Council Consideration
   Ordinary Meeting Minutes, 16 June 2022, Item 2, Page 9
   That Council note the report by the Property Manager to the Services & Organisation
   Committee Meeting dated 7 June 2022 and:
   A.    Apply the exception to the requirement for entering into a medium-sized contractual
         arrangement or large sized contractual arrangement without first inviting written quotes
         or tenders under Section 235 (a) of the Local Government Regulation 2021 as there is
         only one supplier who is reasonably available to provide the service;
   B.    Note while a written quote is not specifically required to engage Section 235 (a) of the
         Local Government Regulation 2012 a formal quotation process is preferred because it:
         1.    Enables an assessment of the quotation to be completed against nominated
               assessment criteria;
         2.    Provides the opportunity to determine and confirm value for money to Council
               and the community;
         3.    Supports the principles of transparent and evidence-based decision making;
   C.    Issue a Request for Quotation for Lifeguard Services to Surf Lifesaving Queensland in
         accordance with Section 235 (a) of the Local Government Regulation 2012 given Surf
         Lifesaving Queensland is the only supplier identified by Council as reasonably able to
         provide the service;
   D.    Agree to the quotation assessment criteria and weightings detailed in the report;
   E.    Note the new Lifeguard Services Agreement term is proposed to be for an initial 1 x 5
         year term and an additional 1 x 5 year option (current agreement terms) with the new
         agreement to commence 29 October 2022; and
   F.    Agree to consider a further report at a future round of Council meetings detailing the
         assessment results of Surf Lifesaving Queensland’s Request for Quotation response.
   Finance
   The current Lifeguard Agreement value is $1,542,997 with the proposed new service levels
   adding $151,188 to increase the agreement value to $1,694,186. Indexation of SLSQ wage
   rises to the Fair Work Commission model provides SLSQ with more business confidence
   and the ability to provide Council with an initial $110,000 saving in comparison to indexation
   to CPI. However, as outlined in the report there is no guarantee this indexation will remain
   lower than CPI for the life of the agreement and there is likely to be variation between the
   two indices year on year.
   Risks & Opportunities
   This section has been collectively covered in ‘Options’ in the report.
   Consultation
   External Consultation - Community & Stakeholder
   Surf Lifesaving Queensland Inc.
   Sunshine Coast Council
   King and Company Solicitors

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