2019-04-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                    9 APRIL 2019



REPORTS FOR CONSIDERATION OF THE COMMITTEE

1      SOLE AND SPECIALISED SUPPLIER LISTINGS

Author            Procurement and Contracts Advisor, Leigh Mooney
                  Corporate Services Department

Index             ECM/ Subject/ Purchasing and Supply Matters

Attachments       1.    Sole Supplier List
                  2.    Specialised Supplier List



EXECUTIVE SUMMARY
Nil.

RECOMMENDATION
That Council note the report by the Procurement & Contracts Advisor to the Services &
Organisation Committee Meeting dated 9 April 2019 and adopt:
A.     The Sole Supplier List provided at Attachment 1, for the next twelve (12) months; and
B.     The Specialised Supplier List provided at Attachment 2, for the next twelve (12) months.


REPORT
The Local Government Regulation 2012 (“the Regulation”) provides for different methodologies
to establish medium and large sized contracts.
Medium sized contracts, defined as being of contract value greater than $15,000 and less than
$200,000 (exclusive of GST), require three (3) written quotations to be invited.
Large sized contracts, defined as being of contract value greater than $200,000 (exclusive of
GST), require written tenders by public invitation.
The Regulation (Section 235) allows exceptions to these requirements under certain
circumstances, including where the suppliers are sole or specialised providers of a good or
service:
       A local government may enter into a medium-sized contractual arrangement or large-sized
       contractual arrangement without first inviting written quotes or tenders if—
       (a)   the local government resolves it is satisfied that there is only 1 supplier who is
             reasonably available; or
       (b)   the local government resolves that, because of the specialised or confidential nature
             of the services that are sought, it would be impractical or disadvantageous for the
             local government to invite quotes or tenders.
A resolution to adopt these updated lists will allow Council to engage with these sole and
specialised suppliers in a more timely and effective manner than if inviting quotes or tenders.




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