2019-04-09 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                              9 APRIL 2019


Previous Council Consideration
Ordinary Meeting Minutes, 15 February 2018, Item 6, Page 12

That Council note the report by the Procurement and Contracts Advisor to the General
Committee Meeting dated 12 February 2018 and adopt the Sole Supplier and Specialised
Supplier lists, provided at Attachments 1 and 2 to the report, for the next twelve (12) months.

Finance
Nil.

Risks & Opportunities
There is a risk associated with legislative compliance should Council not resolve to create the
listings and subsequently fail to undertake the quote or tender process. Establishing the sole and
specialised supplier lists reduces Council’s risk of breaching regulations relating to the
establishment of medium and large sized contracts.

Consultation
External Consultation - Community & Stakeholder
Nil.

Internal Consultation
The existing Sole Supplier and Specialised Supplier listings were distributed to all Branch
Managers and Department Directors for review, seeking detailed responses to either have
nominated suppliers remain on the lists (adopted by Council 15 February 2018), or request the
addition of new suppliers to the current listings.

Staff were asked to provide evidence supporting their request for either a sole or specialised
supplier. The Procurement Branch completed a review of these requests and considered they
met the definition of sole or specialised.


Departments/Sections Consulted:

       Chief Executive Officer   X   Community Services                      X   Corporate Services
       Executive Officer             Director                                    Director
       Executive Support             Community Development                       Financial Services
                                     Community Facilities                        ICT
                                     Libraries & Galleries                       Procurement & Fleet
                                     Local Laws                                  Property
                                     Waste & Environmental Health                Revenue Services

X      Executive Services        X   Environment & Sustainable Development   X   Infrastructure Services
       Director                      Director                                    Director
       Community Engagement          Building & Plumbing Services                Asset Management
       Customer Service              Development Assessment                      Buildings and Facilities
       Governance                    Economic Development                        Civil Operations
       People and Culture            Environmental Services                      Disaster Management
                                     Strategic Land Use Planning                 Infrastructure Planning,
                                                                                 Design and Delivery




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