2015-09-15 Planning & Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                  15 SEPTEMBER 2015


Council invited tenders for establishment of the RPQS for Trade Services and General
Maintenance in the Noosa News and Sunshine Coast Daily.

The tender documents were downloaded 288 times and a total of 55 responses were received.

Due to a poor response rate for the painting category this category was readvertised and an
additional two (2) responses were received.

Submissions were evaluated by a panel under probity in accordance with stated evaluation criteria.

As a result of the evaluation of the submissions received three categories (cabinet making, metal
fabrication and glazing) were withdrawn from the RPQS due to submissions not meeting Council’s
needs. These service areas are considered low in volume and therefore will be dealt with under
standard procurement process.

A copy of the evaluation worksheets are available to Councillors upon request.

Previous Council Consideration

Nil.

Finance & Risk

Nil.

Consultation

External Consultation - Community & Stakeholder

An industry briefing was held in the Council Chambers for the purposes of providing information
on and allowing potential respondents to ask questions about the nature of the arrangement and
how to complete the tender response forms.

Internal Consultation


Departments/Sections Consulted:

       Community Services                         Planning & Infrastructure
       Disaster Management & Public Order     x   Building & Plumbing Services
       Waste & Environmental Health               DA Planning
       Community Facilities                       Strategic Land Use Planning
       Cultural Facilities                        Asset Design & Investigations
                                                  Asset Planning
                                                  Civil Operations
                                                  Environment

       Executive Office                           Corporate Services
       Community Engagement                       Finance
       Customer Service                           ICT
       Executive Support                      x   Procurement & Fleet
       Governance                             x   Property & Facilities
       Human Resources                            Revenue Services




                                                                                      Page 144 of 189