2022-04-12 Services & Organisation Committee Meeting Minutes

SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                            12 APRIL 2022


5.   REPORTS FOR CONSIDERATION OF THE COMMITTEE

1    CONTRACT NO. T000064 – COOROY BELLI CREEK ROAD BRIDGE REPLACEMENT
     Committee Recommendation
     Moved:             Cr Stewart
     Seconded:          Cr Lorentson
     That Council note the report by the Project Manager to the Services & Organisation Committee
     Meeting dated 12 April 2022 and
     A.    Award Contract No. T000064 Cooroy Belli Creek Road Bridge Replacement to Ark
           Construction Group Pty Ltd for the lump sum price of $1,011,420.09 (excl. GST); and
     B.    Approve the total project budget of $1,393,530 which includes project management,
           superintendent costs and other project allowances to be allocated between the 2021/22
           and 2022/23 budgets for the construction spanning across both financial years.
                                                                           Carried unanimously.


2    REGISTER OF PRE-QUALIFIED SUPPLIERS OF BUSINESS AND MARKETING
     SERVICES
     In accordance with Chapter 5B of the Local Government Act 2009, Cr Stewart provided the following
     declaration to the meeting of a declarable conflict of interest in this matter:
     I, Cr Stewart, inform the meeting that I have a declarable conflict of interest in this matter as I am a
     personal client of Insight Social Media which is one of the 35 service providers that are proposed to be
     appointed to the panel for Digital Strategy and Marketing (refer Attachment 3). Although I have a
     declarable conflict of interest, I do not believe a reasonable person could have a perception of bias
     because I believe I have had no influence on the operational decision of Council Officers to engage
     Insight Social Media. Therefore, I will choose to remain in the meeting room. However, I will respect the
     decision of the meeting on whether I can remain and participate in the decision.

     Committee Resolution
     Moved:            Cr Wilkie
     Seconded:         Cr Lorentson
     That Council note the declarable conflict of interest by Cr Stewart and determine that it is in the public
     interest that Cr Stewart participates and votes on this matter because Council believes that Cr Stewart
     had no influence on the operational decision of Council Officers to engage Insight Social Media and
     therefore a reasonable person would trust that the final decision is made in the public interest.
                                                                                       Carried unanimously.
     Cr Stewart did not vote on the above motion.
     Committee Recommendation
     Moved:             Cr Lorentson
     Seconded:          Cr Stewart
     That Council note the report by the Project Officer to the Services & Organisation Committee
     Meeting dated 12 April 2022 and
     A.    Select the recommended respondents (provided in Attachment 3) to be Pre-qualified
           Suppliers for Council’s Register of Pre-qualified Suppliers of Business and Marketing
           Services, identified as arrangement T000046, for an initial term of twelve (12) months;
     B.    Approve the CEO to delegate the authority to extend the panel arrangement for three (3)
           further periods of twelve (12) months each, at the sole discretion of Council and subject
           to the performance of the suppliers under the panel; and

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