2018-05-08 Services & Organisation Committee Agenda

BRANCH ACTIVITIES                              RECENT ACHIEVEMENTS                               CURRENT PRIORITIES                         THE NEXT QUARTER
Capital         Works           Program           A draft 5 year program is being                 Initial workshops have commenced         Have a draft 5 year capital program
- The development from a 5yr capital                prepared   for   future  budget                   in establishing a capital works            prepared for the April 2017 budget
works program to a 10 year capital                  workshops.                                        program for 2018/2019.                     workshop.
works program that is aligned to
Councils long term financial planning.
Business as Usual activities                      Completion of customer requests                  Ensure customer enquiries are           Further develop systems and
                                                    continue to be undertaken by staff.               being addressed in a timely manner.        processes to better respond to
                                                                                                                                                 technical enquiries relating to
                                                                                                                                                 technical issues.


Buildings & Facilities
Align to Council’s mobility system and            Ongoing utilisation of the system               Manage Work Order completion and         Ongoing development and use of
roll out                                            and devices provided.                             closure.                                   mobility system that are aligned to
                                                  Additional training being undertaken            Manage     reporting    on    works        Council’s     asset   management
                                                    when needed.                                      completed and insert into T1.              systems.
                                                  New Electrician trained and device
                                                    provided.
Compliance auditing of shire wide                 70% of the Council owned buildings              Documentation loaded to ECM              Continue priority inspections.
assets     to     ensure   legislative              have been audited.                              Continued compliance checks.             Electrical inspections of distribution
requirements are being met                                                                                                                       and power circuits in remote
                                                                                                                                                 locations.
Create a critical asset register to align to      Register populated for high level               Continued asset capture and              Ongoing asset accuracy reporting.
asset management objectives                         assets.                                           populate register for renewed
                                                                                                      assets.
Undertake condition assessments of                Scheduled   amenities     condition             Complete condition assessments           Finalise condition assessments.
public amenities                                    assessment with external support.               Collating data.                          Finalise collected data into asset
                                                                                                                                                 management system.
Delivery of 90% of Capital Works                  Reviewed capital works program                  Continued monitoring of project          Ensure projects meeting milestones.
Program as approved by CWE                        Continue to track and ensure capital              milestones and financial tracking.       Financial projections are on target.
                                                    works completion.                                                                          Close out completed projects.
                                                  New capital works projects identified
                                                    and tracking.
Business as Usual activities                                                                        Continue to monitoring the council       Implement identified preventative
                                                  Draft      Unitywater     MOU          for        portfolio.                                 maintenance changes.
                                                    installation of additional bottle filling       Continued review of services.            Review of electrical services across
                                                    stations     at multiple     locations          Working through Council owned              the    shire      for      continued
                                                    prepared.                                         facilities asset capture.                  improvement.


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