2018-05-08 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                        8 MAY 2018


5                        COUNCILLORS' EXPENSES REIMBURSEMENT POLICY UPDATE
DOCUMENT INFORM AT ION




Author                             Governance Advisor, Paul Bright
                                   Executive Services Department

Index                              ECM/ Council Policies

Attachments                        1.    Councillors’ Expenses Reimbursement Policy



EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Governance Advisor to the Services & Organisation
Committee Meeting dated 8 May 2018 and adopt, pursuant to section 250(2) of the Local
Government Regulation 2012, the updated Councillors’ Expenses Reimbursement Policy
provided at Attachment 1 to the report.


REPORT
1.                       Policy Update

It is fair and appropriate that Councillors are reimbursed for, or Council covers, all reasonable
expenses incurred whilst undertaking Council business.

The policy provided at Attachment 1 is an updated version of the Councillors’ Expenses
Reimbursement Policy adopted by Council on 18 August 2016. The updates are identified via
mark up in the attachment and are summarised as follows:
 Provide further clarity around the approval process for Mandatory Professional Development
   & Representation and associated expenses;
 Provide a mechanism for Councillors to carry over to the following financial year any amount
   underspent of their $1,500 per year annual entitlement for Discretionary Professional
   Development and Representation;
 Provide further clarity around annual reporting requirements; and
 Minor formatting improvements.

Previous Council Consideration
Ordinary Meeting, 18 August 2016, Item 6, Page 9
That Council note the report by the Governance Advisor to the Services & Organisation
Committee Meeting dated 9 August 2016 and adopt the updated Councillors’ Expenses and
Reimbursement Policy provided at Attachment 1.




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