2018-05-08 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                         8 MAY 2018


1.     OPERATIONAL PLAN UPDATE

Only the major initiatives are included in the Operational Plan with day to day “business as usual”
activities included in Branch Plans.

The Branch Plans are being used by Managers to manage day to day activities. They are an
effective tool for ensuring that all of the “business as usual” activities are undertaken and that any
minor projects are followed through. They are reported to Council by Directors on a quarterly
basis and those reports are on this round of Council meetings.

Details of each Operational Plan project is set out in Attachment 1 with an assessment of
whether the issue in completed, on target or behind schedule. Comments are also provided for
the information of Councillors about the status of each issue. It is important to note that this is
“as at 31 March” i.e. the end of the third quarter and in some instances, the actions have been
advanced further since that time.

There are 30 initiatives in the Operational Plan. The current status of those projects compared to
the previous quarter is:

Status                   Quarter 2             Quarter 3
                      (Oct - Dec 2017)     (Jan - March 2018)
Not started                   2                     1
Behind Schedule               6                     4
On Track                     22                    22
Completed                     3                     6

(Note that some of the initiatives and the Operational Plan have more than one action so there are more
than 30 statuses listed above).

The table below highlights some specific Operational Plan issues that may be of interest to
Council.

Initiatives                   Comment
Compostable dog waste These were rolled out in the first quarter of 2018. They have
bags                  proven to be extremely popular and we have found that many
                      containers have run out sooner than expected due to the high
                      number of bags taken by patrons.
Zero     Emissions   Action The zero emissions action plan was adopted in January and
Plan                        contracts have been let to install solar systems on Council key
                            buildings.
Purchase       of     Johns Site clean-up and restoration was completed in the first quarter of
Landing                     2018.
Yurol and Ringtail Forest Final contracts have been received and are now being reviewed.
project
Park Road Boardwalk           The project has commenced following a detailed tender
                              assessment process.
Rufous Street Digital Hub The building component is now complete and a Digital Hub
Project                   Coordinator has been appointed. The tenancy mix is currently
                          under assessment and will be reported to Council in due course.



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