2018-05-08 Services & Organisation Committee Agenda

CORPORATE SERVICES DEPARTMENT

BRANCH ACTIVITIES                      RECENT ACHIEVEMENTS                          CURRENT PRIORITIES                             THE NEXT QUARTER
Financial Services

Budget                                    April budget review (BR3) finalised        Finalisation of draft 2018/19 budget         Adoption of 2018/19 budget.
                                            and adopted by Council.                      and supporting financial policies.           Further      refinement     to the
                                          2018/19 budget development in              Ongoing monthly budget reporting               functionality of the T1 enterprise
                                            progress. Managers and directors             and support.                                   budget system (EBS) to enable its
                                            have completed submissions and                                                              use for future budget reviews.
                                            Councillor workshops underway.
Assets                                    Reconciliation    of   road   assets       Finalise the financial revaluation.          Revise road assets in the T1 system
                                            between pavement management                Assess the impact to Council’s                 as a result of revaluation and
                                            system, GIS and T1 system                    financial sustainability from the roads        reconciliation.
                                            completed.                                   revaluation and reconciliation.              Asset procedures to be reviewed to
                                          Draft financial revaluation of roads       Continue         capitalisation      of        streamline processes and improve
                                            and land asset classes complete.             constructed        and        developer        efficiency and transparency.
                                          Recruitment of new staff member to           contributed assets in the financial
                                            fill the vacant Asset Accountant             asset register to eliminate backlog.
                                            position.
Statutory Reporting, Risk Management      Bank       reconciliation processes        Preparation for interim external             Preparation for 2017/18 year end
and Audit Compliance                        improved per recommendations from            financial audit by QAO in May.                 financial statements.
                                            internal audit outcomes.                   Finalisation of review of financial
                                          A review of controls over access to          system access by users.
                                            financial system access underway.
Treasury, Investments and Banking         Investment portfolio managed to            Review location, service cost and            Roll out of new EFT devices.
                                            ensure optimal return for Council in         usage of current EFT devices.                Drawdown of QTC loans per
                                            alignment with Investment Policy                                                            Council’s adopted capital works
                                            requirements.                                                                               program.
                                          Reinvestment of short-term surplus
                                            cash following January rates run.
Business As Usual Activities              Monthly        financial performance       Completion     of    annual     Fringe       Refine the grant reporting process to
                                            reporting.                                   Benefits Tax return.                           ensure transparency of timing and
                                          Development of a summary capital                                                            availability of grant funds.
                                            financial report to support Council’s
                                            project control groups.
                                          Quarterly performance plan reviews
                                            for all staff.




                                                                                                                                                           Page 84 of 107