2018-05-08 Services & Organisation Committee Agenda

BRANCH ACTIVITIES                         RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                            THE NEXT QUARTER
Procurement & Fleet

Fleet Replacement and Maintenance            Two new rollers purchased awaiting          Finalisation of 2017/18 fleet and           Complete the 2017/18 fleet capital
Program                                        delivery.                                     plant capital replacement program.            replacement program.
                                             New wood chipper machine now                Ongoing maintenance for fleet and
                                               delivered and operational l                   small plant.
                                             Replacement Parks tipper truck              Working with WHS to deliver loads &
                                               delivered and operational.                    restraints training to relevant staff.
                                             Driver      awareness       sessions
                                               conducted with excellent feedback.
Local Buy Alliance                           Local Buy out to          tender   for      Numerous tenders and quotations             Consultation to be undertaken with
                                               unmetered streetlights.                       either out to tender/quotation, under         Local Buy regarding future joint
                                                                                             preparation or under evaluation.              panel opportunities.
                                                                                           Continue consultation with key
                                                                                             stakeholders to monitor key projects
                                                                                             and allocate sufficient timeframes for
                                                                                             procurement      planning      to  be
                                                                                             undertaken.
Undertake pilot project with Technology      Procure to Pay module project plan          Project implementation                      Project completion with a 30 June
One (T1) to implement the new CI               developed in consultation with T1.                                                          target date.
Anywhere Procure to Pay module

Vendor Panel Marketplace                     Vendor Panel e-quotation tool multi         Work underway so that quotations in         Continued engagement with internal
                                               party evaluation update is now                Vendor Panel can be referenced in             stakeholders & key staff to ensure
                                               available.                                    the new T1 Procure to Pay module.             the Vendor Panel quotation tools are
                                             Continued     support   by     the          Vendor Panel Multi Party evaluation           used for all quotations and are part
                                               Procurement Team as required.                 training to be scheduled for staff.           of the Procurement process.
Business as Usual activities                 Draft 2018/19 capital and operating         Significant number of tenders under         Prepare for end of financial year
                                               budget submissions completed.                 development        that      require          requirements including audit
                                             Procurement and Contracts continue            Procurement support.
                                               to    support  staff   across   the
                                               organisation.
                                             Numerous tenders awarded and
                                               results published on the Council
                                               website.




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